Executive Assistants

Updated on January 18, 2019

Executive Assistants - Metropolitan Detroit Area

EXECUTIVE PERSONAL ASSISTANT FOR PRESIDENT AND CEO $110,000 $150,000

The Executive Personal Assistant will serve as an essential partner to the President and CEO of a fast paced, dynamic family investment and philanthropic firm. Ideal candidate will be a highly organized, self-motivated, positive individual who welcomes the challenge and opportunity to advance the executive and personal activities of company leader to excellence. Must be able to be flexible with work hours, performing functions both in an office and household environment.

Key Responsibilities:

  • Lead gatekeeper and point of communication for all professional, personal, philanthropic, community contacts and relationships
  • Expert management of scheduling and calendaring of appointments across multiple platforms
  • Successfully provide overall household management, including completing independent projects to fruition and liaise with service and maintenance providers systematically and efficiently
  • Create and master systems to streamline procedures and processes that maximize organization, reporting and communication
  • Artfully exercise discretion and confidentially in all company and personal matters
  • Adept event planning and social management
  • Superlative administrative management

Key Requirements/Skills:

  • Highly organized and detailed oriented
  • Self-motivated and proactive
  • Positive disposition and demeanor
  • Confidence in problem solving
  • Exercises extraordinary judgment
  • Ability to lead projects from a solution-based perspective, setting and exceeding deadlines
  • Impeccable time management skills
  • Excellent communication skills, including constant professionalism and positive phone etiquette
  • Diplomatic and service-minded attitude
  • Adaptable to changing environments, shifting priorities, and different personalities
  • Ability to work independently and under pressure
  • Ability to “manage up:” understanding how to take charge of communication and prioritization
  • Technology savvy
  • Creative and design skills a plus

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE AND PERSONAL ASSISTANT TO CEO - BIRMINGHAM, MI $55,000 $60,000  EXCELLENT BENEFITS

As Executive Assistant, you will report directly to the Chief Executive Officer. Duties will include the following:

  • Assist on a daily basis with business and non-business related items for company and affiliated companies; which include but are not limited to: general development and real estate, hospitality, entertainment, and other family owned businesses and investments.
  • Manage Executive’s daily operations:
    • Maintain confidential documents and files for both business and personal
    • Schedule, coordinate, and assist with preparedness for meetings
    • Maintain general schedule and calendar and aid with time management
    • Assist in email organization and responses as directed
    • Participating in meetings as directed
    • Coordinate business and personal travel
  • Coordinate client meetings and assist in sales and acquisition processes as directed
  • Assist in event coordination
  • Assist with personal and family needs including but not limited to: general errands, travel coordination and trip planning, assistance with household needs, event planning and coordinating, transportation, personal financial items etc.
  • Assist with general office management. Some tasks may include but are not limited to:
    • IT and Phone management
    • Assist in payroll, insurance, benefits and misc. HR functions
    • Assist in coordinating deliveries
    • Coordinating incoming accounts receivables and payables to CFO’s office
    • Coordinating an office move, which will take place sometime in 2019
    • Candidate from time to time will be required to travel.

Benefits:

  • Full Medical, Vision, and Dental Benefits will be available after initial enrollment period of 60-90 days
  • Will be provided 10 days of vacation after first 60 days of employment.

Requirements:

  • A minimum of two years as an executive assistant
  • Must sign a NDA and agree to a full background check
  • Strong professionalism, and high personal standards
  • BA preferred but not required
  • Must be poised, with a very polished image as this role represents the company

Send resume in a Word attachment to sarah@harperjobs.com 


SENIOR EXECUTIVE ASSISTANT - BIRMINGHAM, MI $90,000 - $100,000++

Our client is searching for an exceptional candidate and is willing to offer a six figure salary and long term employment for this key Executive Assistant. A bachelor’s or master’s degree is required, along with the business savvy to work for a company founder. Will oversee all aspects of Principals personal and business activity.

The Executive Assistant will provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor and operating business support services. Multi-faceted position facilitating Founder’s personal, business, creative and philanthropy interests and his resulting needs for travel, logistics, research, and communications, along with providing administrative and travel support to the CFO, CEO and others. Position located in downtown Birmingham, Michigan.


Duties

· Maintain confidentiality requirements at all times.

· Support Founder, his family, business contacts, internal staff and others with researching, planning and confirming complex door-to-door global travel and logistics including private, charter, and commercial travel, as needed, with frequent, changing schedules.

· Coordinate and facilitate seamless travel logistics with internal travel and support staff.

· Member of executive assistant team to support Founder in all administrative matters.

· Provide CEO, CFO and others with administrative support as needed.

· Interact effectively with managers and staff from all units including archivists, travel/logistics staff, home/personal staff, office/accounting staff and others.

· First voice on telephones – screen callers and summarize messages for Founder and others.

· Execute all communications with a positive and personal touch.

· Take dictation from Founder, prepare correspondence and maintain filing systems—both paper and digital.

· Assist Founder, as needed, with preparing and coordinating presentation or research materials.

· Assist facilities assistant as needed with food service ordering, meeting set-up and clean-up, as well as end of day walkthrough of office.

· Provide support to Founder whenever and wherever needed, including sharing scheduled coverage of holidays and weekends with other executive assistant staff

· Travel as needed to assist Founder with projects


Requirements

· Bachelor’s degree or higher

· Minimum 10 years of executive assistant or management experience

· Minimum 5 years of experience booking executive and high-end luxury travel

· A proven high performer with strong people, organizational, and problem solving skills

· Excellent verbal and written skills a must

· Common sense and flexibility required with highly consistent, predictable, and reliable performance record

Send resume in a Word format attachment to: ben@harperjobs.com 




Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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