Executive Assistants

Updated on May 25, 2018

Executive Assistants - Metropolitan Detroit Area


EXECUTIVE ASSISTANT/HOUSE MANAGER - (BIRMINGHAM/BLOOMFIELD, MI AREA)

Prominent family seeks top notch professional to coordinate scheduling, calendar, travel, event planning and daily operations of their private residence. Must have experience working directly for an Executive in a corporate or household setting, along with some exposure to overseeing household maintenance, contractors, etc. Excellent computer skills required (Microsoft Office including Excel and Powerpoint). Degree required.

Confidentiality and discretion are of utmost importance in this role.

Great compensation commensurate with experience.


Send resume in a Word format attachment to cindy@harperjobs.com


EXECUTIVE AND PERSONAL ASSISTANT - FARMINGTON HILLS, MI

$50,000 - $55,000

Monday – Friday 10:00am-6:00pm schedule

The Assistant will work closely with the senior executive assistant in the corporate office of a privately held company, in personal and administrative needs. Applicants should be polished, organized, and professional. Strong customer service skills, and an upbeat and mature personality are a must.

Responsibilities :

  • Handle sensitive and/or personal material with discretion and absolute confidentiality 
  • Schedule appointments, maintaining multiple executive calendars 
  • Run personal and business errands 
  • Create, modify and process internal and external correspondence 
  • Answer phones, take messages and locate Executive if immediate attention is required 
  • Coordinate corporate strategy sessions and manage meetings 
  • File, organize and maintain office cleanliness 
  • Process travel and lodging arrangements for staff members and visitors 
  • Arrange internal corporate and social events for staff outside of work 
  • Meet daily workflow responsibilities and deadlines while maintaining standards 

Requirements:

  • Strong verbal and written communication skills 
  • Creative problem-solving ability 
  • Flexibility to work weekends or evenings when necessary 
  • Strong time management, and the ability to multitask 
  • High proficiency in Microsoft Outlook, Word, Excel and PowerPoint 
  • Ability to solve problems, and think independently with company goals in mind 

Please send resume in a Word format attachment to sarah@harperjobs.com


EXECUTIVE ASSISTANT - FINANCE BIRMINGHAM, MI AREA ($80,000 - $100,000)

Our client, a prestigious private investment firm, is seeking a first rate Executive Assistant with experience in the financial services industry. The EA will provide support for back office operations of the Investment Management Team. This is an immediate opportunity which requires an extremely professional yet friendly demeanor, strong work ethic and a polished image.  

Education and Experience Required:

  • Bachelor’s degree in Business Administration or related field
  • Previous internship/operations experience in securities, financial services, banking, investment firm, brokerage, accounting, or wealth management setting
  • Prior exposure to Advent Portfolio Exchange (APX) software advantageous
  • Proficient with Microsoft Office, primarily Word and Excel

 Primary Responsibilities:

  • Post daily transaction activity
  • Prepare letters of authorization and cash transfer documentation
  • Write and distribute letters, memos, emails and faxes
  • Answer and direct phone calls
  • Provide general support to visitors
  • Coordinate, update and maintain client information
  • Reconciliation of cash and securities
  • Prepare Investment Advisory Agreements and Custody Account Applications
  • Set up new accounts using in-house portfolio software

 Ideal Candidate would possess:

  • Excellent listening, oral and written communication skills
  • A professional work ethic and a positive team player
  • Willingness to assist with general and simple tasks which are critical to the efficient operation of our office
  • High accuracy with numbers and details
  • Excellent organization skills
  • Ability to prioritize and manage multiple tasks successfully
  • Ability to execute requests in a timely and accurate manner
  • Strict confidentiality regarding all client and office matters

  Excellent salary ($80,000 - $100,000) – plus comprehensive benefits. 

Send resume in a Word format attachment to ben@harperjobs.com


LEGAL SECRETARY/ASSISTANT - FAMILY OFFICE - BIRMINGHAM, MI

Newly Created Position

Exceptional Compensation and Benefit Package

Responsibilities:

  • Enhance General Counsel effectiveness
  • Provide information-management support
  • Liaison with internal team members and external contacts
  • Maintain confidentiality and preserve attorney-client privilege as appropriate
  • Work effectively with administrative team and stakeholders

Duties:

  • Welcome guests and clients by greeting them in person or on the telephone; answer or direct inquiries
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation
  • Conserve attorney’s time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinate preparation of charts, graphs, and other courtroom visuals; preparing expense reports
  • Maintain attorney calendar by planning and scheduling meetings, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements
  • Represent attorney by communicating and obtaining information; following-up on delegated assignments, knowing when to act and when to refer matters to attorney
  • Maintain client confidence by keeping client/attorney information confidential
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence
  • Enhance department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Skills and Qualifications:

  • Experienced and polished professional demeanor, ready to step up and handle whatever needs to be done in new legal department
  • Schedule and track calendar; organize travel as needed
  • Excellent verbal communications and attention to detail
  • Pleasant and capable liaison with internal team and external contacts
  • Proficiency in Microsoft Suite and ability to learn other software programs as needed
  • Familiarity setting up and maintaining legal files/information and working in a highly confidential environment
  • Highly organized, with the ability to navigate deadlines with flexibility and high level of focus

Requirements:

  • Associate’s degree and 5 years of legal secretarial experience or equivalent
  • Higher education a plus
  • Must be positive, helpful, flexible, consistent, predictable and reliable 

Send resume in a Word format attachment to ben@harperjobs.com


SENIOR EXECUTIVE ASSISTANT - BIRMINGHAM, MI $90,000 - $100,000++

Are you the Executive Assistant every Corporate Executive wishes they had? Do you feel you stand out and shine among your professional peers? Would you be interested in a unique and outstanding career opportunity that has finally become available due to someone’s retirement? If so, please read on.

Our client is searching for an exceptional candidate and is willing to offer a six figure salary and long term employment for this key Executive Assistant. A bachelor’s or master’s degree is required, along with the business savvy to work for a company founder. Will oversee all aspects of Principals personal and business activity.

The Executive Assistant will provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor and operating business support services. Multi-faceted position facilitating Founder’s personal, business, creative and philanthropy interests and his resulting needs for travel, logistics, research, and communications, along with providing administrative and travel support to the CFO, CEO and others. Position located in downtown Birmingham, Michigan.


Duties

· Maintain confidentiality requirements at all times.

· Support Founder, his family, business contacts, internal staff and others with researching, planning and confirming complex door-to-door global travel and logistics including private, charter, and commercial travel, as needed, with frequent, changing schedules.

· Coordinate and facilitate seamless travel logistics with internal travel and support staff.

· Member of executive assistant team to support Founder in all administrative matters.

· Provide CEO, CFO and others with administrative support as needed.

· Interact effectively with managers and staff from all units including archivists, travel/logistics staff, home/personal staff, office/accounting staff and others.

· First voice on telephones – screen callers and summarize messages for Founder and others.

· Execute all communications with a positive and personal touch.

· Take dictation from Founder, prepare correspondence and maintain filing systems—both paper and digital.

· Assist Founder, as needed, with preparing and coordinating presentation or research materials.

· Assist facilities assistant as needed with food service ordering, meeting set-up and clean-up, as well as end of day walkthrough of office.

· Provide support to Founder whenever and wherever needed, including sharing scheduled coverage of holidays and weekends with other executive assistant staff

· Travel as needed to assist Founder with projects


Requirements

· Bachelor’s degree or higher

· Minimum 10 years of executive assistant or management experience

· Minimum 5 years of experience booking executive and high-end luxury travel

· A proven high performer with strong people, organizational, and problem solving skills

· Excellent verbal and written skills a must

· Common sense and flexibility required with highly consistent, predictable, and reliable performance record

Send resume in a Word format attachment to: ben@harperjobs.com 




Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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