Executive Assistants

Updated on November 20, 2018

Executive Assistants - Metropolitan Detroit Area

EXECUTIVE PERSONAL ASSISTANT FOR PRESIDENT AND CEO

The Executive Personal Assistant will serve as an essential partner to the President and CEO of a fast paced, dynamic family investment and philanthropic firm. Ideal candidate will be a highly organized, self-motivated, positive individual who welcomes the challenge and opportunity to advance the executive and personal activities of company leader to excellence. Must be able to be flexible with work hours, performing functions both in an office and household environment.

Key Responsibilities:

  • Lead gatekeeper and point of communication for all professional, personal, philanthropic, community contacts and relationships
  • Expert management of scheduling and calendaring of appointments across multiple platforms
  • Successfully provide overall household management, including completing independent projects to fruition and liaise with service and maintenance providers systematically and efficiently
  • Create and master systems to streamline procedures and processes that maximize organization, reporting and communication
  • Artfully exercise discretion and confidentially in all company and personal matters
  • Adept event planning and social management
  • Superlative administrative management

Key Requirements/Skills:

  • Highly organized and detailed oriented
  • Self-motivated and proactive
  • Positive disposition and demeanor
  • Confidence in problem solving
  • Exercises extraordinary judgment
  • Ability to lead projects from a solution-based perspective, setting and exceeding deadlines
  • Impeccable time management skills
  • Excellent communication skills, including constant professionalism and positive phone etiquette
  • Diplomatic and service-minded attitude
  • Adaptable to changing environments, shifting priorities, and different personalities
  • Ability to work independently and under pressure
  • Ability to “manage up:” understanding how to take charge of communication and prioritization
  • Technology savvy
  • Creative and design skills a plus

Send resume in a Word format attachment to ben@harperjobs.com

EXECUTIVE ASSISTANT - $70,000 - $80,000

Our client, is a prominent, privately held company with headquarters in Downtown Detroit. They are a highly regarded leader in their industry with a stellar reputation. We are seeking an experienced Executive Assistant who is interested in a long term career opportunity with an employer who is recognized for greatly valuing their staff. The Executive Assistant will support two top Executives and will handle a wide variety of responsibilities including but not limited to correspondence, calendar management, travel coordinating, event planning etc.. Position requires at least five years of experience working directly for a CEO, President or Chairman of a major company. Professionalism, outstanding communication and advanced computer skills are essential for success in this role. Excellent salary, exceptional benefits and paid parking will be offered!

Send resume in a Word format attachment to sarah@harperjobs.com

LEGAL SECRETARY/ASSISTANT - FAMILY OFFICE - BIRMINGHAM, MI

Newly Created Position

Exceptional Compensation and Benefit Package

Responsibilities:

  • Enhance General Counsel effectiveness
  • Provide information-management support
  • Liaison with internal team members and external contacts
  • Maintain confidentiality and preserve attorney-client privilege as appropriate
  • Work effectively with administrative team and stakeholders

Duties:

  • Welcome guests and clients by greeting them in person or on the telephone; answer or direct inquiries
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation
  • Conserve attorney’s time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinate preparation of charts, graphs, and other courtroom visuals; preparing expense reports
  • Maintain attorney calendar by planning and scheduling meetings, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements
  • Represent attorney by communicating and obtaining information; following-up on delegated assignments, knowing when to act and when to refer matters to attorney
  • Maintain client confidence by keeping client/attorney information confidential
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence
  • Enhance department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments

Skills and Qualifications:

  • Experienced and polished professional demeanor, ready to step up and handle whatever needs to be done in new legal department
  • Schedule and track calendar; organize travel as needed
  • Excellent verbal communications and attention to detail
  • Pleasant and capable liaison with internal team and external contacts
  • Proficiency in Microsoft Suite and ability to learn other software programs as needed
  • Familiarity setting up and maintaining legal files/information and working in a highly confidential environment
  • Highly organized, with the ability to navigate deadlines with flexibility and high level of focus

Requirements:

  • Associate’s degree and 5 years of legal secretarial experience or equivalent
  • Higher education a plus
  • Must be positive, helpful, flexible, consistent, predictable and reliable 

Send resume in a Word format attachment to ben@harperjobs.com

SENIOR EXECUTIVE ASSISTANT - BIRMINGHAM, MI $90,000 - $100,000++

Are you the Executive Assistant every Corporate Executive wishes they had? Do you feel you stand out and shine among your professional peers? Would you be interested in a unique and outstanding career opportunity that has finally become available due to someone’s retirement? If so, please read on.

Our client is searching for an exceptional candidate and is willing to offer a six figure salary and long term employment for this key Executive Assistant. A bachelor’s or master’s degree is required, along with the business savvy to work for a company founder. Will oversee all aspects of Principals personal and business activity.

The Executive Assistant will provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor and operating business support services. Multi-faceted position facilitating Founder’s personal, business, creative and philanthropy interests and his resulting needs for travel, logistics, research, and communications, along with providing administrative and travel support to the CFO, CEO and others. Position located in downtown Birmingham, Michigan.

Duties

· Maintain confidentiality requirements at all times.

· Support Founder, his family, business contacts, internal staff and others with researching, planning and confirming complex door-to-door global travel and logistics including private, charter, and commercial travel, as needed, with frequent, changing schedules.

· Coordinate and facilitate seamless travel logistics with internal travel and support staff.

· Member of executive assistant team to support Founder in all administrative matters.

· Provide CEO, CFO and others with administrative support as needed.

· Interact effectively with managers and staff from all units including archivists, travel/logistics staff, home/personal staff, office/accounting staff and others.

· First voice on telephones – screen callers and summarize messages for Founder and others.

· Execute all communications with a positive and personal touch.

· Take dictation from Founder, prepare correspondence and maintain filing systems—both paper and digital.

· Assist Founder, as needed, with preparing and coordinating presentation or research materials.

· Assist facilities assistant as needed with food service ordering, meeting set-up and clean-up, as well as end of day walkthrough of office.

· Provide support to Founder whenever and wherever needed, including sharing scheduled coverage of holidays and weekends with other executive assistant staff

· Travel as needed to assist Founder with projects

Requirements

· Bachelor’s degree or higher

· Minimum 10 years of executive assistant or management experience

· Minimum 5 years of experience booking executive and high-end luxury travel

· A proven high performer with strong people, organizational, and problem solving skills

· Excellent verbal and written skills a must

· Common sense and flexibility required with highly consistent, predictable, and reliable performance record

Send resume in a Word format attachment to: ben@harperjobs.com 

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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