Executive Assistants

Updated on December 12,  2017 

Executive Assistants - Metropolitan Detroit Area


PERSONAL AND EXECUTIVE ASSISTANT - FAMILY OFFICE-HOUSE MANAGER

Our prominent client is seeking a mature, flexible, multi-talented Assistant who has expertise handling personal matters for a high profile executive or family. This is a terrific career opportunity for an administrative professional who understands and respects the need for confidentiality and discretion.

The Personal Assistant will provide primary support to family Matriarch. Position focus will be on calendar management, social scheduling, complex travel arrangements, correspondence, concierge services, coordinating extensive philanthropic endeavors and events, along with household and project management.

Excellent computer skills are essential for success in this role. Previous private and commercial travel planning expertise is necessary in order to achieve seamless results. Key traits required include superior organizational and time management skills, as well as, a flexible and service oriented attitude.

Hours are typically Monday-Friday during the day, however, this individual must be flexible to be available as needed during off hours. The Personal Assistant will work in both a beautiful private residence, as well as, a luxurious corporate office. Degree preferred. Excellent salary package.

Local candidates or those with a specific desire to relocate to Michigan preferred.

Send resume in a Word format attachment to cindy@harperjobs.com


SENIOR EXECUTIVE ASSISTANT - BIRMINGHAM, MI $90,000 - $100,000++

Are you the Executive Assistant every Corporate Executive wishes they had? Do you feel you stand out and shine among your professional peers? Would you be interested in a unique and outstanding career opportunity that has finally become available due to someone’s retirement? If so, please read on.

Our client is searching for an exceptional candidate and is willing to offer a six figure salary and long term employment for this key Executive Assistant. A bachelor’s or master’s degree is required, along with the business savvy to work for a company founder. Will oversee all aspects of Principals personal and business activity.

The Executive Assistant will provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor and operating business support services. Multi-faceted position facilitating Founder’s personal, business, creative and philanthropy interests and his resulting needs for travel, logistics, research, and communications, along with providing administrative and travel support to the CFO, CEO and others. Position located in downtown Birmingham, Michigan.


Duties

· Maintain confidentiality requirements at all times.

· Support Founder, his family, business contacts, internal staff and others with researching, planning and confirming complex door-to-door global travel and logistics including private, charter, and commercial travel, as needed, with frequent, changing schedules.

· Coordinate and facilitate seamless travel logistics with internal travel and support staff.

· Member of executive assistant team to support Founder in all administrative matters.

· Provide CEO, CFO and others with administrative support as needed.

· Interact effectively with managers and staff from all units including archivists, travel/logistics staff, home/personal staff, office/accounting staff and others.

· First voice on telephones – screen callers and summarize messages for Founder and others.

· Execute all communications with a positive and personal touch.

· Take dictation from Founder, prepare correspondence and maintain filing systems—both paper and digital.

· Assist Founder, as needed, with preparing and coordinating presentation or research materials.

· Assist facilities assistant as needed with food service ordering, meeting set-up and clean-up, as well as end of day walkthrough of office.

· Provide support to Founder whenever and wherever needed, including sharing scheduled coverage of holidays and weekends with other executive assistant staff

· Travel as needed to assist Founder with projects


Requirements

· Bachelor’s degree or higher

· Minimum 10 years of executive assistant or management experience

· Minimum 5 years of experience booking executive and high-end luxury travel

· A proven high performer with strong people, organizational, and problem solving skills

· Excellent verbal and written skills a must

· Common sense and flexibility required with highly consistent, predictable, and reliable performance record

Send resume in a Word format attachment to: ben@harperjobs.com 


PERSONAL AND EXECUTIVE ASSISTANT TO CEO - $60,000 - $70,000+

Our client, a prominent business leader and major philanthropic donor to many organizations, is seeking a very polished professional to support his/her many endeavors.

The Assistant will handle emails, calendar, and travel planning for family (private aircraft). The role necessitates a poised, assertive and self-confident professional who communicates well and enjoys interacting with the public. Must have a polished, professional image with a warm and engaging personality. Must understand discretion and confidentiality and be flexible to accommodate the employers’ schedule as needed. Exceptional computer skills and degree are essential for success in this role.

May have some involvement with MI and FL residences.

Responsibilities

  • Handle sensitive and/or personal material with discretion and absolute confidentiality
  • Schedule appointments, maintaining multiple executive calendars
  • Run personal and business errands
  • Create, modify and process internal and external correspondence
  • Answer phones, take messages and locate Executive if immediate attention is required
  • Coordinate corporate strategy sessions and manage meetings
  • File, organize and maintain office cleanliness
  • Process travel and lodging arrangements for staff members and visitors
  • Arrange internal corporate and social events for staff outside of work
  • Meet daily workflow responsibilities and deadlines while maintaining standards

Requirements:

  • Strong verbal and written communication skills
  • Creative problem-solving ability
  • Flexibility to work weekends or evenings when necessary
  • Strong time management, and the ability to multitask
  • High proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Ability to solve problems, and think independently with company goals in mind
  • Bachelor Degree strongly preferred

Hours are Monday-Friday 10:00am-6:00pm

Send resume in a Word format attachment to sarah@harperjobs.com 


EXECUTIVE ASSISTANT / OFFICE MANAGER - FARMINGTON HILLS, MI

Would you enjoy being in a fast-paced work environment supporting an Executive Team in a successful, growing company? Are you a super detail oriented, multi-tasker who loves to keep others organized? If so, please keep reading. We are seeking an Executive Assistant/Office Manager with excellent interpersonal skills and exceptional talents in writing and communications. The selected candidate will be an articulate, flexible and intelligent person, able to maintain conversations with a wide range of clients, vendors, staff, etc.. Role will have heavy emphasis on coordinating travel, both private and commercial aircraft, hotels, etc., as well as, calendar management for a team of Executives. Office Management responsibilities will involve oversight of an Administrative Assistant along with assuring that office runs smoothly. Due to the growing nature of the company, there may opportunities to establish new office procedures, systems, etc.. College degree required in addition to at least five years working directly for company Executives.

Terrific salary and benefit package and generous bonus potential.

Send resume in a Word format attachment to sarah@harperjobs.com


EXECUTIVE ASSISTANT: FAMILY FOUNDATION

Family Foundation Administration and Program Management

Outstanding, newly created opportunity within a family foundation. The selected candidate will handle a wide array of responsibilities which will include:

  • Establish reporting template and data set for all incoming grant proposals for tracking and historical purposes.
  • Document and track current grants, develop impact matrix summary, schedule of reporting timelines and requirements.
  • Communicate directly with entity/organization for required further financial and qualitative information.
  • Collaborate with Foundation Director in preparing monthly philanthropic reports to family.
  • Work with Foundation Director in organizing and executing bi-yearly family philanthropic meetings, including preparation of materials, analysis, forecasting.
  • Assist with creating and subsequently updating the Family Foundation Web Site.
  • Help develop and execute public partnership strategy development, including philanthropy forums and the relationship management of other funding partners.
  • Provide support to manage and execute overall public philanthropic profile, including the timing and placement of articles, personal appearances, press materials, etc.
  • Lead data entry, management and reporting for all philanthropic commitments (Foundation, personal, political).
  • Facilitate coordination for all philanthropic events, participation in such (ad placement, attendance, etc).
  • Work with Foundation director in implementing strategic programmatic initiatives.
  • Help coordinate and execute all administrative functions of Foundation Director and COO regarding correspondence, calendar, confidential personnel documents, filing/organizational management, family communication.

Skills required:

  • Excellent ability to communicate
  • Tech savvy, basic graphic design savvy a plus
  • Great organization skills
  • Team player
  • Self-starter and motivator
  • Entrepreneurial in outlook
  • Professionally represent family internally and externally
  • Understanding of philanthropic community
  • Basic finance/budgeting knowledge
  • Bachelor’s Degree

Send resume in a Word format attachment to ben@harperjobs.com


SENIOR EXECUTIVE ASSISTANT - BIRMINGHAM AREA, MI $75-$90,000++

Polished, intelligent, experienced professional is needed to assist well-respected Chairman of a family office. The Assistant will provide support to the Chairman in many aspects, including philanthropic, wealth management, and business operations. We are seeking an articulate, versatile individual who is capable of handling a wide variety of responsibilities which will encompass office supervision and management, acting as a lead to the Executive Assistant Team. Will also work on foundation projects which require communication, correspondence, calendar management, research and presentations.

The Senior Executive Assistant will serve as the gatekeeper and primary liaison to the Chairman and in addition will work closely with CFO. Unique tasks will involve oversight of art and antique items housed in this magnificent corporate office. The Chairman is seeking a career minded Assistant who is willing to be available 24/7 and is able to travel as needed. Bachelor’s degree or higher required, as well as, exceptional computer skills. Strong communication skills, writing talent, discretion and ability to handle confidential matters are essential for success in this role. Only those with recent, long term stability as an Executive Assistant in a corporate office will be considered.

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT TO OVERSEE CHAIRMAN'S OFFICE: $100,000++ - BIRMINGHAM, MI

High level position for a top performing C-Suite Assistant able to manage other Executive Assistants.

This is a hands-on position directly supporting the Chairman with his/her most complex responsibilities, while simultaneously handling other projects. Will be instrumental in creating and coordinating philanthropic, community and political events which the Chairman attends or facilitates. This individual will also develop a strategic plan for charitable donations and company participation in community affairs.

The ideal candidate is highly educated (Bachelor’s degree at minimum) and has worked directly for a CEO, Chairman or President in a very professional environment such as a high profile corporate headquarters or prominent legal office. Outstanding communication skills, verbal and written, are essential for success in this role. Must have excellent ability to prioritize and accommodate the Chairman’s needs, including flexibility with hours.

Company offers exceptional compensation package, in addition to health insurance, 401K with employer match, paid continuing education and career advancement opportunities.

Send resume in a Word format attachment to ben@harperjobs.com

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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