Executive Assistants 

Updated on  March 22, 2024


Executive Assistants - Metropolitan Detroit Area



PERSONAL & EXECUTIVE ASSISTANT - MICHIGAN & FLORIDA

Prominent Senior Executive has a newly created opportunity available for a versatile individual. Position is based in Michigan but will include travel to Naples, Florida (primarily in the winter season) and other locations. At times, will act as a liaison between the principal and his Executive Assistant who is based in his Detroit area corporate office. Responsibilities will be broad, ranging from serving as gatekeeper, scheduling appointments, calendar management, correspondence (email, phone, letters, etc. ) coordinating travel (private aircraft), running errands, preparing for arrival in advance of principal when transitioning to different residence for the season, etc.. Requires a friendly and professional demeanor, discretion and the ability to handle highly confidential matters. Please do not apply if you are not completely flexible to travel for up to a few months at a time. Excellent salary commensurate with experience along with terrific, corporate benefit package! Housing will be provided in Florida. Client is seeking local, metro Detroit area candidates.

Send resume in a Word format attachment to cindy@harperjobs.com


ADMINISTRATIVE ASSISTANT - BIRMINGHAM, MI

Private Family Office and Foundation - Part time

Beautiful Birmingham Office-- Law Firm/Legal exp a plus $32-35/hour

Responsibilities:

  • General administrative support for the office.
  • Assists with preparation of legal documents and maintenance of files (electronic & paper), including various legal entities.
  • Tracks recurring events/meetings/tasks and follows up to ensure efficient completion by deadlines.
  • Receives and distributes incoming mail and prepares outbound mail via USPS and other carriers.
  • Maintains historical records by filing documents.
  • Maintains, replenishes and inventories office supplies and equipment.
  • Assists Business Operations Assistant and Sr. Accountant with administrative tasks related to AP & AR & bank deposits (accounting experience not required).
  • Answers and screens phone calls and greets guests, and related receptionist duties
  • Administers medical, dental, optical, Medicare, COBRA benefits and ensures compliance with required notices.
  • Maintains compliance with all entity annual reports.
  • Schedules meetings & arranges occasional travel.
  • Foundation-related administrative support, including grants processing administration and periodic newsletter preparation/distribution.
  • Hospitality – orders & serves lunches, catering for meetings (infrequent) and associated clean up, maintains kitchen area cleanliness.
  • Thorough knowledge of and compliance with company policies and procedures.
  • Other duties as assigned.

Work Hours & Benefits:

  • This is a part-time position of 20 hours per week. Work hours are TBD and require some flexibility.
  • Paid PTO – 5 days within first 12 months, 8 days annually in subsequent years.
  • Simple IRA with employer match up to 3%.
  • The company recognizes 8 holidays annually (pro-rated for 20-hour week)

Qualifications/Skills:

  • Absolute discretion, tact, and confidentiality on all matters relating to family and office
  • Sound judgment and initiative
  • Excellent attention to detail
  • Excellent written and verbal communication skills
  • High proficiency in grammar and spelling
  • PC proficiency & Experience with MS Office
  • Strong client service skills
  • General math & data entry skills
  • Positive outlook and demeanor, team-oriented attitude
  • Dedicated team player

Education, Experience:

  • Advanced degree preferred
  • Previous experience working in law firm or with legal documents
  • Preference to candidates with previous experience working in family office setting

Send resume in a Word format attachment to: ben@harperjobs.com


C-SUITE EXECUTIVE ASSISTANT - BRIMINGHAM, MI

Salary $100,000 - $130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision and 401K plus match ). Relocation package offered for talented candidate who would enjoy living in Detroit area and with ties to the area.

Executive Assistant/Personal Assistant Role

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

  • Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
  • Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
  • Shared coverage on occasional communications or tasks on select weekends and holidays.
  • Facilitate complex, frequently changing travel schedules.
  • Maintain strict confidentiality requirements at all times.
  • Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
  • Travel infrequently to assist Founder with projects.
  • Work closely with CFO on office management, organization, administration, HR matters.
  • Support CEO on an as-needed basis.
  • Coordinate closely with all office staff members regarding calendar, events, and priorities.
  • Take on responsibilities of executive assistant partner(s) during vacations/illness.
  • Culture carrier and mentor to administrative staff.
  • Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
  • Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
  • Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
  • Coordinate timing of maintenance and repairs.
  • Coordinate activities of art curator and interior designer.
  • Liaison with independent contractors on special projects.
  • Oversee the filing systems, both paper and digital.

About You:

  • Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
  • Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.
  • Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
  • Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
  • High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
  • Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
  • A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.

Please forward resume in a Word format attachment to: ben@harperjobs.com 


EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Terrific, newly created opportunity is available with a highly regarded, privately owned company. The selected candidate will provide support to Executive Assistants who work directly for the principals. This role encompasses personal (~70%) and business responsibilities.

The Executive Assistant will often serve as back-up to the Sr. Executive Assistants and may handle:

  • Coordinating and initiating zoom meetings, teleconferences, web exes, etc.
  • Arrangements for travel, dining, business meetings, personal appointments
  • Calendar management
  • Minor accounting tasks/maintaining expense ledgers and accounts payable
  • Working with household staff
  • Overseeing office inventory
  • Miscellaneous administrative duties and errands (i.e. event and meal coordination, charitable donations/events, gift selection and/or distribution

We are searching for someone with excellent computer skills including spreadsheets (Word and Excel). In addition, we are looking for a personable professional who has exceptional writing and organizational skills along with previous event planning experience. Required traits include attention to detail, flexibility, discretion, team focused mindset and a positive attitude. Those who thrive in a fast-paced environment and can perform under pressure are most likely to succeed in this role. The ability to handle confidential matters is vital.

$70,000 - $80,000 plus excellent benefits including medical, dental, vision and 401K.

Send resume in a Word format attachment to ben@harperjobs.com

HARPER ASSOCIATES

A Michigan based company founded in 1968.

Phone: 248-932-1170

Fax: 888-737-8525

info@harperjobs.com

www.harperjobs.com

EXPLORE MORE


Home


Social


Team


Contact Us


Career Opportunities



Connect With Us