Executive Assistants - Metropolitan Detroit Area

OPPORTUNITIES AVAILABLE (Partial Listing)

As of September 01, 2010

• Administrative Assistant/Recruiting Assistant

  Harper Associates, a long standing recruitment firm, is seeking an extremely flexible individual to join its team. The company is dedicated to the permanent placement of experienced hospitality, healthcare, medical office, executive assistant and private service/estate professionals.  The Recruiting Assistant will spend the majority of time working in conjuction with another Recruiter in the healthcare/medical office areas, but will also provide support to the hospitality division.  The ideal candidate is someone who can quickly and easily adapt to constantly changing priorities within the overall office based on our clients’ needs. 

   

  Advanced computer skills are essential, with proficiency in MS Word, Excel, PowerPoint, ACT!,, Outlook and  Access beneficial.   A college degree is required for success in this position.   Previous experience working in human resources, recruiting, medical office, or hospital setting would be a plus.
   

  Responsibilities include but will not be limited to:
  *Providing administrative support to the President and other recruiters as needed
  *Extensive phone and email correspondence with employers, candidates and prospects
  *Pre-screening and interviewing candidates

  *Posting jobs on various job banks, websites, etc.
  *Internet research and searches
  *Maintaining databases
  *Preparing and sending information to clients
  *Coordinating and scheduling interviews between clients and candidates
  *Distributing marketing materials and mass mailings to potential clients and candidates
  *Conducting reference checks

  *Facilitating testing for administrative candidates
   

  Harper Associates is located in Farmington Hills, MI, near the intersection of Northwestern Highway and Thirteen Mile Road. The individual hired will be situated in a beautiful, private office with a view. Salary is commensurate with experience. Position will be 30-40 hours/week based on mutual agreement.
   

  Only those candidates already living in the metro Detroit area or with a specific desire to be in the area will be considered.

   

  Please send resume in a Word attachment to Cindy Krainen: cindy@harperjobs.com rather than applying online.   No phone calls please. 

   

• Executive and Personal Assistant to Chief Executive - $70,000-$80,000 - Birmingham area

  Previous experience working in a very similar capacity for a high profile Chairman, CEO, COO or President is required.

   

  Our client, a prominent Executive in the metro Detroit area, is seeking an exceptionally talented, polished Executive Assistant with a stellar background to handle personal and corporate business.  Diverse responsibilities will include, but not be limited to, coordinating all details of the Executive’s demanding daily schedule, which involves planning all meetings and family and corporate events, both on and off site.   In addition, the Executive Assistant will manage extensive global travel and must have prior experience with intricate domestic and international travel planning utilizing both commercial and private aircrafts.   Will also arrange reservations at prestigious hotels, restaurants and theatres around the world.  The Executive Assistant will communicate and serve as a liaison with many other individuals, including many top Executives.   

   

  Must be an extremely flexible and detail-oriented professional willing to provide 24/7 support to the Principal and their spouse.  Outstanding computer and communication skills along with a very professional demeanor are absolutely essential for success in this role.  Must have prior working knowledge of using a Blackberry. 

   

  Excellent benefit package includes medical, dental, vision and 401K.

   

  Please email resume in a word attachment to ben@harperjobs.com

  If available, please forward a digital picture.

   

• Personal Assistant - Bloomfield Hills - $50,000-$65,000 plus benefits

  Terrific opportunity available for a Personal Assistant who is comfortable working with a high profile Executive family.  This position is based in the Principal’s home, however, it requires extensive experience supporting a top Executive in a Corporate office, handling primarily personal matters for at least two years.  The Personal Assistant will manage a wide variety of responsibilities which will include, but not be limited to: 

  • Maintaining calendars and schedules for employer and family
  • Detailed research, including internet, in a wide variety of areas
  • Extensive travel planning (both business and personal) involving complex itineraries.  This includes personal aviation and commercial.
  • Creating office procedures and maintaining databases
  • Keeping records of insurance and inventories for home and other possessions
  • Handling correspondence (i.e. letters, phone calls, emails, RSVPs)
  • Helping coordinate first class entertainment for the family
  • Assisting Principal with philanthropic activities and other projects
  • Organize and prepare employer for meetings and travel
  • Verifying all bills and forward to Corporate office for payment
  • Beginning the process for repairs and maintenance
  • Some driving and running errands
  • Helping with personal shopping and some purchasing of fine art
  • Developing extremely detailed records of various items and activities
  • Work cooperatively with household staff, including House Manager

   

  We are seeking an articulate individual with excellent decision making abilities.  The selected candidate must have the capacity to work well under pressure and to maintain strict confidentiality.  The Personal Assistant will hopefully develop the foresight to anticipate the employer’s needs.  Excellent computer skills, using an Apple computer and an iPhone are essential, along with the ability to handle basic troubleshooting.  

   

  Hours are 9am-6pm, however, at times, longer hours will be required.

   

  Occasional travel to vacation homes may be required.

   

  Candidates with ties to the Michigan area are preferred.

   

  Send resume in a Word format attachment to ben@harperjobs.com rather than applying online.  Please send digital photo also if available.

• Executive/Personal Assistant (willing to travel Overseas) – Fluent in Arabic

  Our client, a prominent health care executive, is searching for a very polished Executive/Personal Assistant who is fluent in English and Arabic.  This position requires excellent organizational ability, letter writing expertise, calendar management proficiency and exceptional computer skills.  In order to be considered for this exciting opportunity, one must be able to travel to Saudi Arabia every month or two for 7 to 10 days.  Please email resume along with a digital picture (if available). 

   

• Personal Assistant – Executive Family (willing to travel)

  Our client, a very prominent executive family, is searching for a personal & executive assistant who will be based at their residence (Detroit Suburbs).  Must have exceptional computer skills, and previously worked as an executive or personal assistant. Will be involved in event planning, principals’ social calendar, travel schedules, and working together with household staff. Must be flexible to travel to Florida for a 1-2 weeks at a time in the winter months. Excellent salary and medical benefits. Please email resume in a word attachment to ben@harperjobs.com, along with digital picture (if available).

   

• Executive Assistant-Bloomfield Hills $50-65,000

  Harper Associates is looking for an executive assistant who has supported a President, CEO, Chairman, or Vice President.  Our client is a entrepreneur, involved in many different business  ventures. Responsibilities include calendar management, all email correspondence, working with Excel spreadsheets daily, travel planning.  Must have polished image and outgoing personality.  The company is growing and needs a talented candidate!

  Hours Monday- Friday  ~8-6pm.  

• EXECUTIVE AND PERSONAL ASSISTANTS
  Harper Associates conducts exclusive searches for many of the most prominent Presidents/CEOs, Chairmen and Vice Presidents in the metropolitan Detroit area. Although the employers, locations and requirements may vary, all of our clients seek only the most talented Administrative professionals, enthusiastic about going the extra mile to help them achieve success. Whether it’s handling the corporate aircraft schedule, party and event planning, organization of reports and analysis of projects, or coordinating personal estate matters, the prominent employers we represent are in search of flexible, self-starters with dynamic personalities and exceptional skill sets. All positions require a minimum of five years of experience supporting a top Executive, along with accompanying references. If you feel you meet these qualifications, please send your resume in confidence, so that we may consider you and possibly lead you to your next very desirable career opportunity.