Executive Assistants

Updated on September 12, 2019

Executive Assistants - Metropolitan Detroit Area

FINANCIAL ADMINISTRATIVE ASSISTANT - BIRMINGHAM, MI - FAMILY OFFICE AND REAL ESTATE

Responsibilities

  • Support Family Office and Real Estate Division
  • Coordinate office activities and operations to secure efficiency
  • Manage orders, packages, invoices, receipts and returns
  • Manage all subscriptions, renew, payment and track.
  • Assist in managing venue tickets & date changes
  • Account payable task
  • General clerical work to include letters, mailings and data entry
  • Managing lunch office orders when needed
  • Support budgeting and bookkeeping /Quicken (personal checks)
  • Assist in tracking stock of office supplies
  • Main line phone coverage
  • Overall catch all when needed

Requirements

  • Proven experience as in an office administrative support role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software.
  • High school diploma; BSc/BA in office administration or relevant field is preferred

Excellent salary ($50,000 - $75,000, plus great benefit package)


Send resume in a Word format attachment to sarah@harperjobs.com 


EXECUTIVE AND PERSONAL ASSISTANT TO CEO

Birmingham/Bloomfield: $55,000 - $60,000 compensation plan / excellent benefits

As Executive Assistant, you will report directly to the Chief Executive Officer of a small, boutique, successful organization. Duties will include the following:

  • Assist on a daily basis with business and non-business related items for company and affiliated companies; which include but are not limited to: general development and real estate, hospitality, entertainment, and other family owned businesses and investments.
  • Manage Executive’s daily operations:
  • Maintain confidential documents and files for both business and personal.
  • Schedule, coordinate, and assist with preparedness for meetings.
  • Maintain general schedule and calendar and aid with time management.
  • Assist in email organization and responses as directed.
  • Participating in meetings as directed.
  • Coordinate business and personal travel.
  • Coordinate client meetings and assist in sales and acquisition processes as directed.
  • Assist in event coordination
  • Assist with personal and family needs including but not limited to: general errands, travel coordination and trip planning, assistance with household needs, event planning and coordinating, transportation, personal financial items etc.
  • Assist with general office management. Some tasks may include but are not limited to:
  • IT and Phone management
  • Assist in payroll, insurance, benefits and misc. HR functions
  • Assist in coordinating deliveries
  • Coordinating incoming accounts receivables and payables to CFO’s office.
  • Candidate from time to time will be required to travel.

Benefits:

  • Full Medical, Vision, and Dental Benefits will be available after initial enrollment period of 60-90 days.
  • Will be provided 10 days of vacation after first 60 days of employment.
  • Requirements:
  • A minimum of 3-4 years as an executive assistant
  • Must sign a NDA and agree to a full background check
  • Strong professionalism, and high personal standards
  • BA preferred but not required
  • Must be poised, with a very polished image as this role represents the company

Send your resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE / PERSONAL ASSISTANT - DOWNTOWN DETROIT, MI

Are you the awesome Executive/Personal Assistant we are searching for to join one the most prominent, sought after companies to work for in Downtown Detroit? If you thrive in a vibrant, fast- paced environment, and love contributing to a winning team, please read on.

We are seeking an Executive/Personal Assistant who has recently supported a prominent leader in a busy corporate office. The ideal candidate has a sense of urgency and is extremely flexible and detail oriented.

The EA/PA will handle business and personal matters for one top Executive. This will include scheduling and calendar management, handling confidential correspondence, as well as, making business and personal travel arrangements. In addition, the EA/PA will manage personal finances and coordinate other personal/household issues. Will also prepare and disseminate reports and create advanced level presentations.

In order to be successful in this very attractive position, the EA must have advanced computer proficiency (MS Word including PowerPoint and Excel spreadsheets), terrific communication skills and the ability to handle extremely confidential information. You must also be a natural multi-tasker who is great at juggling priorities. Degree preferred. Experience in real estate/property management or hospitality is a plus.

This opportunity will offer an excellent salary and benefit package, paid parking and a fantastic workplace setting.

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT - BIRMINGHAM, MI

 Provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor and operating business support services. Multi-faceted position facilitating Founder’s personal, business, creative and philanthropy interests and his resulting needs for travel, logistics, research, and communications, along with providing administrative and travel support to the CFO, CEO and others. Position located in downtown Birmingham, Michigan. Exceptional six figure base salary plus bonus and full benefits.

  Duties 

  • Maintain confidentiality requirements at all times
  • Support Founder, his family, business contacts, internal staff and others with researching, planning and confirming complex door-to-door global travel and logistics including private, charter, and commercial travel, as needed, with frequent, changing schedules
  • Coordinate and facilitate seamless travel logistics with internal travel and support staff
  • Member of executive assistant team to support Founder in all administrative matters
  • Provide CEO, CFO and others with administrative support as needed
  • Interact effectively with managers and staff from all units including archivists, travel/logistics staff, home/personal staff, office/accounting staff and others
  • First voice on telephones – screen callers and summarize messages for Founder and others
  • Execute all communications with a positive and personal touch
  • Take dictation from Founder, prepare correspondence and maintain filing systems—both paper and digital
  • Assist Founder, as needed, with preparing and coordinating presentation or research materials
  • Assist facilities assistant as needed with food service ordering, meeting set-up and clean-up, as well as end of day walkthrough of office
  • Provide support to Founder whenever and wherever needed, including sharing scheduled coverage of holidays and weekends with other executive assistant staff
  • Travel as needed to assist Founder with projects

Requirements 

  • Bachelor’s degree or higher
  • Minimum 10 years of executive assistant or management experience
  • Minimum 5 years of experience booking executive and high-end luxury travel
  • A proven high performer with strong people, organizational, and problem solving skills
  • Excellent verbal and written skills a must
  • Common sense and flexibility required with highly consistent, predictable, and reliable performance record

    Send resume in a Word format attachment to: ben@harperjobs.com 

  

  

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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