Executive Assistants

Updated on May 27, 2020

During the Coronavirus epidemic:

We hope this finds you safe and healthy. In accordance with the executive order from Michigan Governor Gretchen Whitmer, our physical office is temporarily closed, however, our staff is working remotely.

If you are seeking a position, when possible, it is best to email a resume before leaving a phone message. Employers, please leave us a voice mail message and we will contact you immediately.  Several of our clients are interviewing virtually at this time (via Skype, Zoom, Facetime, etc.). We encourage you to send your resume now if you have not done so yet, so that we can be in touch if we have an employer who may be interested in meeting with you remotely. If we do not have an appropriate opportunity available presently, we will keep your information on file for future reference. We anticipate many new, exciting openings as soon as the COVID-19 crisis diminishes.

Thank you for your cooperation and understanding.

Take care and stay well!!

Executive Assistants - Metropolitan Detroit Area


SENIOR EXECUTIVE ASSISTANT : BIRMINGHAM, MI

Require: 10+ years working in C-Suite for Chairman or CEO. Bachelor’s Degree.

Our client will offer an exceptional relocation package. Six-Figure salary and outstanding perks

Overview:

Provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating, coordinating and managing a constantly evolving array of projects and interests.

Duties

  • Gatekeeper and primary liaison with Founder for all communications. Monitor incoming paper, digital and voice communications, and prioritize, process, respond or delegate.
  • Maintain confidentiality requirements at all times.
  • Screen and execute all communications with a positive and personal touch.
  • Work on close-knit administrative team to support Founder.
  • Provide robust/complete coverage for other administrative team members when out of the office (travel logistics, reception, additional support to other executives).
  • Work closely with CFO on office organization and administration.
  • Additionally support other office executives on an as needed basis.
  • Coordinate closely with all office staff members regarding calendar, events and priorities.
  • Interact effectively with other managers and domestic staff.
  • Draft, edit, prepare and coordinate correspondence, spreadsheets, reports, and presentation materials.
  • Establish and/or maintain filing systems, both paper and digital.
  • Supervise facilities manager and team (food services, office housekeeping, office maintenance and care of valuable collections.
  • Supervise transcriptionist/research assistant (overview and prioritize workload and review/edit research work product).
  • Share after-hours, weekend, and holiday support schedule with administrative team.
  • Maintain adequate overall office coverage at all times as needed, including holidays and PTO coverage.
  • Travel, as needed, to assist Founder with projects.
  • Mentor and serve as culture carrier to all staff members.

Requirements

  • Bachelor’s degree or higher.
  • A proven high performer with strong people, organizational, managerial and problem-solving skills.
  • Excellent verbal, written, and editorial skills a must. Advanced MS Office suite skills extremely advantageous.
  • Comfort with technology and/or advanced skills in technology troubleshooting a huge plus.
  • Common sense and flexibility required with highly consistent, predictable, reliable performance record.
  • Entrepreneurial background a plus.

Because this role requires exceptional writing skills, please include a cover letter which describes why you feel your credentials would complement this opportunity. 

Send resume in a Word format attachment to ben@harperjobs.com



EXECUTIVE ASSISTANT : SOUTHFIELD, MI

$50,000-$70,000 plus outstanding benefits!

This is a unique opportunity for an Executive Assistant who prefers a warm, family atmosphere to that of a corporate environment. Although you will be providing support to the President and other Executives of the company, this will not be your typical demanding, fast-paced EA scenario. If you’d like to utilize your skills working for an employer who values dedication, hospitality and exceptional customer service, this may be the career opportunity you’ve been searching for. This translates to having a friendly, service minded attitude, whether that means getting a cup of coffee for your employer or bringing them lunch, with a sincere desire to do whatever it takes to help make their day run smoothly. In addition to requiring the ability to handle confidential matters, this individual needs to be extremely self-motivated. There are many times when the Executive is out of the office and the Assistant will need to create their own projects to update and enhance current practices. The Executive Assistant will be replacing someone who has been in this role for many years. We are seeking another very long-term hire.

Daily routine will often include, but not be limited to:

  • Handling correspondence and screening phone calls as needed
  • Providing hospitality and greeting office guests
  • Calendar management for President
  • Attending meetings and preparing meeting minutes and records
  • Organizing documents for distribution at meetings
  • Making travel arrangements including air travel, hotel, ground transportation
  • Acting as concierge to make restaurant reservations, etc.
  • Developing and maintaining electronic filing system by converting existing hard copies
  • Online purchasing
  • Assist with mailings and be able to do mail merges
  • Planning company events
  • Creating PowerPoint presentations and helping to develop content to utilize
  • Manage credit card documentation and expense reports
  • Prepare financial reporting for Executive
  • Formatting Excel Spreadsheets
  • Writing and editing documents in Word
  • Tracking contracts for vendors and suppliers

Must have advanced proficiency in MS Office Suite including Word, Excel, PowerPoint and Outlook.

Hours are 9am-6pm with a one hour lunch. Office is located in Southfield with easy access parking.


$50,000-$70,000. Outstanding benefits include medical, prescription, dental, vision, life, 401K and terrific profit sharing plan.

We are seeking local candidates or those moving to the metro Detroit area.

Send resume in a Word format attachment to cindy@harperjobs.com


EXECUTIVE ASSISTANT: BIRMINGHAM, MI AREA

The Executive Assistant will serve as an essential partner to the CEO of a fast paced, dynamic firm. In this role, you will provide day-to-day support to the CEO and other members of the Leadership Team. You will also be involved with coordinating and managing processes for team members. The ideal candidate has worked as an Executive Assistant in a professional Corporate office and also enjoys utilizing their graphic design expertise. Typical hours are Monday-Friday, 8am-5pm, however, occasional flexibility is required.

Responsibilities

Executive Support:

  • Maintain confidential documents and files for both business and personal.
  • Schedule and confirm meetings both internally and externally.
  • Maintain calendar and assist with time management.
  • Coordinate business and personal travel.
  • Handle sensitive information with good judgment, discretion and utmost confidentiality.

Team Support:

  • Organize conferences calls and meetings including managing all associated meeting technology tools such as A/V set up and Skype video calls.
  • Maintain internal and external distribution lists and execute the distribution of press releases and marketing pieces.
  • Coordinate IT support with a third-party IT vendor.
  • Manage all subscriptions (renewal payments, tracking, etc.) for team members.
  • Assist with drafting, preparing and coordinating presentation materials.

Office Management:

  • Oversee third-party office vendors (furniture, office equipment, food ordering, etc.).
  • Coordinate IT installation and desk set up for all new team members.
  • Assist with event coordination.
  • Order and maintain inventory of office supplies.
  • Provide back-up support to front desk receptionist in times of their absence.

Qualifications

  • Proven experience in an administrative support role in an Executive office
  • Outstanding communication and interpersonal abilities.
  • Graphic Design expertise is a definite plus in an effort to enhance marketing materials.
  • Microsoft Office and Outlook advanced proficiency
  • Ability to maintain positive working relationships with external and internal team members.
  • Organized with the highest attention to detail.
  • Comfortable multi-tasking and working under deadlines.
  • Strong written and verbal communication skills.

Exceptional salary, benefits and perks offered!

Send resume in a Word format attachment to ben@harperjobs.com

  

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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