Executive Assistants

Updated on October 11, 2021


Executive Assistants - Metropolitan Detroit Area


C-SUITE EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Salary $100-130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision and 401K plus match ). Relocation package offered for talented candidate would would enjoy living in Detroit area and with ties to the area.

Executive Assistant/Personal Assistant Role

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

  • Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
  • Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
  • Shared coverage on occasional communications or tasks on select weekends and holidays.
  • Facilitate complex, frequently changing travel schedules.
  • Maintain strict confidentiality requirements at all times.
  • Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
  • Travel infrequently to assist Founder with projects.
  • Work closely with CFO on office management, organization, administration, HR matters.
  • Support CEO on an as-needed basis.
  • Coordinate closely with all office staff members regarding calendar, events, and priorities.
  • Take on responsibilities of executive assistant partner(s) during vacations/illness.
  • Culture carrier and mentor to administrative staff.
  • Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
  • Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
  • Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
  • Coordinate timing of maintenance and repairs.
  • Coordinate activities of art curator and interior designer.
  • Liaison with independent contractors on special projects.
  • Oversee the filing systems, both paper and digital.

About You:

  • Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
  • Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.
  • Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
  • Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
  • High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
  • Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
  • A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.
Please forward resume in a Word format attachment to: ben@harperjobs.com 

EXEXUTIVE PERSONAL ASSISTANT - GROSSE POINTE AREA

NEWLY CREATED POSITION - $100,000+ great benefits and perks

Hybrid Role - some days working remote, or in corporate office or CEO's home

Our client, a prominent business executive/CEO , is confidentially searching for a talented, dedicated Executive and Personal Assistant whose role will entail 50% personal work for CEO and family and 50% business related ( new headquarters in Southfield). Personal support includes (house contractors, picking up items for travel, travel arrangements), etc.

The Executive Personal Assistant will serve as an essential partner to the CEO of a fast paced, dynamic growing organization. Ideal candidate will be a highly organized, self-motivated, positive individual who welcomes the challenge and opportunity to advance the executive and personal activities of company leader to excellence. Working schedule Monday to Friday, performing functions both in an office and household environment.

Key Responsibilities:

  • Lead gatekeeper and point of communication for all professional, personal, philanthropic, community contacts and relationships
  • Expert management of scheduling and calendaring of appointments across multiple platforms
  • Successfully provide overall household management, including completing independent projects to fruition and liaise with service and maintenance providers systematically and efficiently
  • Create and master systems to streamline procedures and processes that maximize organization, reporting and communication
  • Artfully exercise discretion and confidentially in all company and personal matters
  • Adept event planning and social management
  • Superlative administrative management

Key Requirements/Skills:

  • Highly organized and detailed oriented
  • Self-motivated and proactive
  • Positive disposition and demeanor
  • Confidence in problem solving
  • Exercises extraordinary judgment
  • Impeccable time management skills
  • Excellent communication skills, including constant professionalism and positive phone etiquette
  • Diplomatic and service-minded attitude
  • Adaptable to changing environments, shifting priorities, and different personalities
  • Ability to work independently and under pressure
  • Ability to “manage up:” understanding how to take charge of communication and prioritization
  • Technology savvy
  • Creative and design skills a plus

Bachelors Degree preferred along with C-Suite CEO credentials.

Send resume to in a Word format attachment to: ben@harperjobs.com


OFFICE CONCIERGE - TROY, MI

Confidential, highly regarded organization has an excellent, full-time, career opportunity available for a polished professional to provide office and administrative support. Employer is looking for someone whose natural traits include being extremely personable, polite and guest service oriented.

Primary responsibilities will be:

  • Greeting and welcoming visitors to the building
  • Answering main phone line of multi-line system and setting up Zoom calls
  • Providing administrative support
  • Attending staff meetings to ascertain where weekly priorities should be
  • Distributing mail
  • Maintaining office and kitchen supply levels and replenishing when appropriate
  • Assisting the Office Manager as needed with operations, facilities management, etc.
  • Planning, set-up and clean up for meetings
  • Managing data entry utilizing the CRM (customer relationship management) tools
  • Coordinating photo archive (Adobe Lightroom) platforms
  • Running errands and some local travel will be involved

Desired Qualifications include:

  • Bachelor’s Degree and at least two years of administrative support experience
  • Strong working knowledge of Salesforce or other CRM tools
  • Advanced MS Office proficiency (Outlook, Word, Excel, PowerPoint)
  • Outstanding guest service skills, professional demeanor and positive outlook
  • Exceptional communication skills
  • Precise, detail oriented

This is a Monday-Friday position, $40,000-$50,000 plus great benefit package.

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT - ANN ARBOR, MI

Would you love to work in a trendy, energizing high-tech setting?

Successful, privately held Information Technology Service and Support Company offers a fun yet professional work environment. The Executive Assistant supports the CEO/Owner and ensures that he/she is well prepared and timely for all scheduled meetings/commitments. Serving as an important positive role model with the company, the Executive Assistant must embrace and exemplify the company’s core values. Will handle scheduling, delegating and following-up on all issues. The ideal candidate is a motivated, goal-oriented individual who has a do what it takes attitude to help the employer continue to be successful. This position requires that the extremely organized Executive Assistant has a sense of urgency and sets high expectations. Exceptional communication skills are vital for working with other team members, clients and vendors. Position is based in Ann Arbor and cannot be done virtually. Great salary and benefits!

Detailed job description will be provided to qualified candidates.

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT - DOWNTOWN DETROIT, MI

Prestigious wealth management organization is seeking an exceptional professional to provide high level support to two senior executives and serve as their primary contact person and gatekeeper. Will act as liaison to various management teams, organize and coordinate correspondence with third party consultants, money managers, vendors and advisors.

The Executive Assistant will:

  • Manage a very busy calendar
  • Create correspondence, often highly confidential
  • Coordinate detailed travel plans, itineraries and agendas
  • Complete expense reports
  • Assist with creating meeting presentations through PowerPoint and MS Office 365
  • Communicate directly and on behalf of executives regarding many issues
  • Oversee special projects

Desired qualifications include:

  • Bachelor’s Degree
  • At least 7 consistent years supporting C-level Executives, ideally in wealth management, financial services or consulting environment
  • Advanced proficiency with MS Office products (Outlook, Word, PowerPoint, Excel, Office 365), Adobe Acrobat and other software applications
  • Schedule flexibility to accommodate client needs and deadlines
  • Strong knowledge of CRM platforms, Black Diamond
  • Outstanding critical thinking and communication skills
  • Self-starter who is extremely organized, able to manage time and prioritize
  • Highest level of integrity and ethical standards, with ability to exercise utmost discretion and confidentiality

Great work environment, secured, paid parking and excellent benefit package including fully paid employee benefits (medical, dental, vision). $70,000 - $75,000

Send resume in a Word format attachment to ben@harperjobs.com







  

HARPER ASSOCIATES

A Michigan based company founded in 1968.

Phone: 248-932-1170

Fax: 888-737-8525

info@harperjobs.com

www.harperjobs.com

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