Executive Assistants

Updated on April 2, 2020

During the Coronavirus epidemic:

We hope this finds you safe and healthy. In accordance with the executive order from Michigan Governor Gretchen Whitmer, our physical office is temporarily closed, however, our staff is working remotely.

If you are seeking a position, when possible, it is best to email a resume before leaving a phone message. Employers, please leave us a voice mail message and we will contact you immediately.  Several of our clients are interviewing virtually at this time (via Skype, Zoom, Facetime, etc.). We encourage you to send your resume now if you have not done so yet, so that we can be in touch if we have an employer who may be interested in meeting with you remotely. If we do not have an appropriate opportunity available presently, we will keep your information on file for future reference. We anticipate many new, exciting openings as soon as the COVID-19 crisis diminishes.

Thank you for your cooperation and understanding.

Take care and stay well!!

Executive Assistants - Metropolitan Detroit Area


EXECUTIVE ASSISTANT: SOUTHFIELD, MI

$50,000-$70,000 plus outstanding benefits!

This is a unique opportunity for an Executive Assistant who prefers a warm, family atmosphere to that of a corporate environment. Although you will be providing support to the President and other Executives of the company, this will not be your typical demanding, fast-paced EA scenario. If you’d like to utilize your skills working for an employer who values dedication, hospitality and exceptional customer service, this may be the career opportunity you’ve been searching for. This translates to having a friendly, service minded attitude, whether that means getting a cup of coffee for your employer or bringing them lunch, with a sincere desire to do whatever it takes to help make their day run smoothly. In addition to requiring the ability to handle confidential matters, this individual needs to be extremely self-motivated. There are many times when the Executive is out of the office and the Assistant will need to create their own projects to update and enhance current practices. The Executive Assistant will be replacing someone who has been in this role for many years. We are seeking another very long-term hire.

Daily routine will often include, but not be limited to:

  • Handling correspondence and screening phone calls as needed
  • Providing hospitality and greeting office guests
  • Calendar management for President
  • Attending meetings and preparing meeting minutes and records
  • Organizing documents for distribution at meetings
  • Making travel arrangements including air travel, hotel, ground transportation
  • Acting as concierge to make restaurant reservations, etc.
  • Developing and maintaining electronic filing system by converting existing hard copies
  • Online purchasing
  • Assist with mailings and be able to do mail merges
  • Planning company events
  • Creating PowerPoint presentations and helping to develop content to utilize
  • Manage credit card documentation and expense reports
  • Prepare financial reporting for Executive
  • Formatting Excel Spreadsheets
  • Writing and editing documents in Word
  • Tracking contracts for vendors and suppliers

Must have advanced proficiency in MS Office Suite including Word, Excel, PowerPoint and Outlook.

Hours are 9am-6pm with a one hour lunch. Office is located in Southfield with easy access parking.


$50,000-$70,000. Outstanding benefits include medical, prescription, dental, vision, life, 401K and terrific profit sharing plan.

We are seeking local candidates or those moving to the metro Detroit area.

Send resume in a Word format attachment to cindy@harperjobs.com


EXECUTIVE ASSISTANT: BIRMINGHAM, MI AREA

The Executive Assistant will serve as an essential partner to the CEO of a fast paced, dynamic firm. In this role, you will provide day-to-day support to the CEO and other members of the Leadership Team. You will also be involved with coordinating and managing processes for team members. The ideal candidate has worked as an Executive Assistant in a professional Corporate office and also enjoys utilizing their graphic design expertise. Typical hours are Monday-Friday, 8am-5pm, however, occasional flexibility is required.

Responsibilities

Executive Support:

  • Maintain confidential documents and files for both business and personal.
  • Schedule and confirm meetings both internally and externally.
  • Maintain calendar and assist with time management.
  • Coordinate business and personal travel.
  • Handle sensitive information with good judgment, discretion and utmost confidentiality.

Team Support:

  • Organize conferences calls and meetings including managing all associated meeting technology tools such as A/V set up and Skype video calls.
  • Maintain internal and external distribution lists and execute the distribution of press releases and marketing pieces.
  • Coordinate IT support with a third-party IT vendor.
  • Manage all subscriptions (renewal payments, tracking, etc.) for team members.
  • Assist with drafting, preparing and coordinating presentation materials.

Office Management:

  • Oversee third-party office vendors (furniture, office equipment, food ordering, etc.).
  • Coordinate IT installation and desk set up for all new team members.
  • Assist with event coordination.
  • Order and maintain inventory of office supplies.
  • Provide back-up support to front desk receptionist in times of their absence.

Qualifications

  • Proven experience in an administrative support role in an Executive office
  • Outstanding communication and interpersonal abilities.
  • Graphic Design expertise is a definite plus in an effort to enhance marketing materials.
  • Microsoft Office and Outlook advanced proficiency
  • Ability to maintain positive working relationships with external and internal team members.
  • Organized with the highest attention to detail.
  • Comfortable multi-tasking and working under deadlines.
  • Strong written and verbal communication skills.

Exceptional salary, benefits and perks offered!

Send resume in a Word format attachment to ben@harperjobs.com



ACCOUNTANT /BOOKKEEPER - BIRMINGHAM, MI - FAMILY OFFICE AND REAL ESTATE

Responsibilities

  • Support Family Office and Real Estate Division
  • Coordinate office activities and operations to secure efficiency
  • Manage orders, packages, invoices, receipts and returns
  • Manage all subscriptions, renew, payment and track.
  • Assist in managing venue tickets & date changes
  • Account payable task
  • General clerical work to include letters, mailings and data entry
  • Managing lunch office orders when needed
  • Support budgeting and bookkeeping /Quicken (personal checks)
  • Assist in tracking stock of office supplies
  • Main line phone coverage
  • Overall catch all when needed

Requirements

  • Proven experience as in an office administrative support role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software.
  • Associates Degree

Excellent salary ($50,000 - $55,000, plus great benefit package)


Send resume in a Word format attachment to sarah@harperjobs.com 


EXECUTIVE AND PERSONAL ASSISTANT TO CEO

Birmingham/Bloomfield: $55,000 - $60,000 compensation plan / excellent benefits

As Executive Assistant, you will report directly to the Chief Executive Officer of a small, boutique, successful organization. Duties will include the following:

  • Assist on a daily basis with business and non-business related items for company and affiliated companies; which include but are not limited to: general development and real estate, hospitality, entertainment, and other family owned businesses and investments.
  • Manage Executive’s daily operations:
  • Maintain confidential documents and files for both business and personal.
  • Schedule, coordinate, and assist with preparedness for meetings.
  • Maintain general schedule and calendar and aid with time management.
  • Assist in email organization and responses as directed.
  • Participating in meetings as directed.
  • Coordinate business and personal travel.
  • Coordinate client meetings and assist in sales and acquisition processes as directed.
  • Assist in event coordination
  • Assist with personal and family needs including but not limited to: general errands, travel coordination and trip planning, assistance with household needs, event planning and coordinating, transportation, personal financial items etc.
  • Assist with general office management. Some tasks may include but are not limited to:
  • IT and Phone management
  • Assist in payroll, insurance, benefits and misc. HR functions
  • Assist in coordinating deliveries
  • Coordinating incoming accounts receivables and payables to CFO’s office.
  • Candidate from time to time will be required to travel.

Benefits:

  • Full Medical, Vision, and Dental Benefits will be available after initial enrollment period of 60-90 days.
  • Will be provided 10 days of vacation after first 60 days of employment.
  • Requirements:
  • A minimum of 3-4 years as an executive assistant
  • Must sign a NDA and agree to a full background check
  • Strong professionalism, and high personal standards
  • BA preferred but not required
  • Must be poised, with a very polished image as this role represents the company

Send your resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT - BIRMINGHAM, MI

 Provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor and operating business support services. Multi-faceted position facilitating Founder’s personal, business, creative and philanthropy interests and his resulting needs for travel, logistics, research, and communications, along with providing administrative and travel support to the CFO, CEO and others. Position located in downtown Birmingham, Michigan. Exceptional six figure base salary plus bonus and full benefits.

  Duties 

  • Maintain confidentiality requirements at all times
  • Support Founder, his family, business contacts, internal staff and others with researching, planning and confirming complex door-to-door global travel and logistics including private, charter, and commercial travel, as needed, with frequent, changing schedules
  • Coordinate and facilitate seamless travel logistics with internal travel and support staff
  • Member of executive assistant team to support Founder in all administrative matters
  • Provide CEO, CFO and others with administrative support as needed
  • Interact effectively with managers and staff from all units including archivists, travel/logistics staff, home/personal staff, office/accounting staff and others
  • First voice on telephones – screen callers and summarize messages for Founder and others
  • Execute all communications with a positive and personal touch
  • Take dictation from Founder, prepare correspondence and maintain filing systems—both paper and digital
  • Assist Founder, as needed, with preparing and coordinating presentation or research materials
  • Assist facilities assistant as needed with food service ordering, meeting set-up and clean-up, as well as end of day walkthrough of office
  • Provide support to Founder whenever and wherever needed, including sharing scheduled coverage of holidays and weekends with other executive assistant staff
  • Travel as needed to assist Founder with projects

Requirements 

  • Bachelor’s degree or higher
  • Minimum 10 years of executive assistant or management experience
  • Minimum 5 years of experience booking executive and high-end luxury travel
  • A proven high performer with strong people, organizational, and problem solving skills
  • Excellent verbal and written skills a must
  • Common sense and flexibility required with highly consistent, predictable, and reliable performance record

    Send resume in a Word format attachment to: ben@harperjobs.com 

  

  

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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