Executive Assistants 

Updated on  June 13, 2024


Executive Assistants - Metropolitan Detroit Area

EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Join a Family Office - Bachelor's Degree Required

Require 5 years C-Suite EA expertise

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research. Some travel may be required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

  • Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
  • Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
  • Shared coverage on occasional communications or tasks on select weekends and holidays.
  • Facilitate complex, frequently changing travel schedules.
  • Maintain strict confidentiality requirements at all times.
  • Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
  • Travel infrequently to assist Founder with projects.
  • Work closely with CFO on office management, organization, administration, HR matters.
  • Support CEO on an as-needed basis.
  • Coordinate closely with all office staff members regarding calendar, events, and priorities.
  • Take on responsibilities of executive assistant partner(s) during vacations/illness.
  • Culture carrier and mentor to administrative staff.
  • Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
  • Assist transcriptionists/research assistants (overview and review/edit research work product as needed).
  • Coordinate timing of maintenance and repairs.
  • Coordinate activities of art curator and interior designer.
  • Liaison with independent contractors on special projects.
  • Assist with the filing systems, both paper and digital.

About You:

  • Minimum of 5 years of experience as an Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
  • Bachelor’s Degree from accredited College/University.
  • Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
  • Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
  • High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
  • Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
  • A warm, positive “can do” personality with a “no job too small” attitude is a must.
  • Very organized with self-confidence and an easy sense of humor make a great combination

Salary range $80-100,000+, full family benefits, bonus, desire ties to Detroit area. 

Send resume in a Word format attachment to: ben@harperjobs.com


EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Terrific, newly created opportunity is available with a highly regarded, privately owned company. The selected candidate will provide support to Executive Assistants who work directly for the principals. This role encompasses personal (~70%) and business responsibilities.

The Executive Assistant will often serve as back-up to the Sr. Executive Assistants and may handle:

  • Coordinating and initiating zoom meetings, teleconferences, web exes, etc.
  • Arrangements for travel, dining, business meetings, personal appointments
  • Calendar management
  • Minor accounting tasks/maintaining expense ledgers and accounts payable
  • Working with household staff
  • Overseeing office inventory
  • Miscellaneous administrative duties and errands (i.e. event and meal coordination, charitable donations/events, gift selection and/or distribution

We are searching for someone with excellent computer skills including spreadsheets (Word and Excel). In addition, we are looking for a personable professional who has exceptional writing and organizational skills along with previous event planning experience. Required traits include attention to detail, flexibility, discretion, team focused mindset and a positive attitude. Those who thrive in a fast-paced environment and can perform under pressure are most likely to succeed in this role. The ability to handle confidential matters is vital.

$70,000 - $80,000 plus excellent benefits including medical, dental, vision and 401K.

Send resume in a Word format attachment to ben@harperjobs.com

HARPER ASSOCIATES

A Michigan based company founded in 1968.

Phone: 248-932-1170

Fax: 888-737-8525

info@harperjobs.com

www.harperjobs.com

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