Executive Assistants

Updated on July 1, 2020

During the Coronavirus epidemic:

We hope this finds you safe and healthy as the Coronavirus pandemic seems to be tapering off in Michigan. At this time our staff is working both in the office and remotely. When in the office, we are taking all the necessary precautions to be certain that our staff and any visitors are comfortable in a safe and clean environment. Please do not visit our office at this time without an appointment.

Several of our clients are still interviewing virtually at this time (via Skype, Zoom, Facetime, etc.). We encourage you to send your resume now if you have not done so yet so that we can be in touch if we have an employer who may be interested in meeting with you in person or remotely. If we do not have an appropriate opportunity available presently, we will keep your information on file for future reference. We have already received several new opportunities to fill and we anticipate many more, exciting openings as we’ve heard that many employers are ready to make changes and upgrades.

Thank you for your cooperation and understanding.

Executive Assistants - Metropolitan Detroit Area


EXECUTIVE / ADMINISTRATIVE ASSISTANT &  - FARMINGTON AREA, MI

Prominent landscape design company seeks high energy, customer service focused candidate to handle a variety of tasks for the Executive team. Will coordinate office management, handle client inquiries, must have strong calendar management skills, MS office expertise. Must enjoy working in a creative, collaborative atmosphere. An added plus would be some Spanish language communication skills. $40,000 -$45,000 plus benefits.

Send resume in a Word format attachment to: ben@harperjobs.com


EXECUTIVE ASSISTANT & OFFICE MANAGER - BLOOMFIELD HILLS, MI

Harper Associates has been exclusively retained for this search.  

Agree Realty Corporation

https://agreerealty.com/

Join a successful, well-respected company with spectacular benefits!

This attractive hybrid role provides support to the CEO and Executive Team and is also responsible for office management. This role is best suited for an upbeat, self-starter who is eager to work with all levels and teams within the organization. Must be able to handle highly confidential information.

Executive Assistant Responsibilities:

  • Calendar and travel management
  • Schedule meetings and conferences for CEO and Executive Team
  • Help create and organize presentation materials for Executive Team
  • Complete expense reports
  • Maintain confidential files for CEO (business and personal)
  • Manage all email distribution lists and any subscriptions for Team members
  • Administer users to our internal systems.

Office Management Accountabilities:  

  • Coordinate external office vendors.
  • Synchronize IT support with third-party IT vendor.
  • Assist in team event coordination, set-up, and clean-up.
  • Manage ordering and budgets for office supplies and equipment.
  • Provide back-up support to front desk receptionist.

Who you are:  

  •  Experience in an administrative support role
  • Outstanding communication and interpersonal abilities.
  • Experience with Microsoft Office and Outlook.
  • Ability to maintain positive working relationships with external and internal team members.
  • Organized with the highest attention to detail.
  • Comfortable multi-tasking and working under deadlines.
  • Strong written and verbal communication skills.
  • Ability to work independently as well as collaboratively within a team environment.
  • Enjoy working in a fast-paced environment alongside a high performing team!

Why Agree Realty? 

Agree Realty Corporation (NYSE: ADC) is a high-growth Real Estate Investment Trust based in Bloomfield Hills, MI. They are primarily engaged in the acquisition and development of properties net leased to industry-leading retail tenants. As of March 31, 2020, they owned and operated a portfolio of 868 properties, located in 46 states and containing approximately 16.3 million square feet of gross leasable space.

Team members are offered generous compensation and benefits packages that include:

  • 100% company-paid monthly health insurance premiums for team members and dependents
  • 100% company-paid short-term, long-term, and life insurance premiums for team members
  • Simple IRA retirement plan with 3% company match
  • 3 company-provided lunches per week
  • Onsite fully equipped gym and locker rooms

The Agree team feels at home working in their award-winning modern office buildings furnished with generously stocked cafés, state-of-the-art auditorium, outdoor patio, and open-area collaboration workspaces.

Ongoing professional development and technology training opportunities are offered to help all team members advance their careers.

All correspondence is being handled by Harper Associates. Contacting Agree Realty directly will delay the process for you.

Send resume in a Word format attachment to cindy@harperjobs.com


SENIOR EXECUTIVE ASSISTANT: BIRMINGHAM, MI

Require: 10+ years working in C-Suite for Chairman or CEO. Bachelor’s Degree.

Our client will offer an exceptional relocation package. Six-Figure salary and outstanding perks

Overview:

Provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating, coordinating and managing a constantly evolving array of projects and interests.

Duties

  • Gatekeeper and primary liaison with Founder for all communications. Monitor incoming paper, digital and voice communications, and prioritize, process, respond or delegate.
  • Maintain confidentiality requirements at all times.
  • Screen and execute all communications with a positive and personal touch.
  • Work on close-knit administrative team to support Founder.
  • Provide robust/complete coverage for other administrative team members when out of the office (travel logistics, reception, additional support to other executives).
  • Work closely with CFO on office organization and administration.
  • Additionally support other office executives on an as needed basis.
  • Coordinate closely with all office staff members regarding calendar, events and priorities.
  • Interact effectively with other managers and domestic staff.
  • Draft, edit, prepare and coordinate correspondence, spreadsheets, reports, and presentation materials.
  • Establish and/or maintain filing systems, both paper and digital.
  • Supervise facilities manager and team (food services, office housekeeping, office maintenance and care of valuable collections.
  • Supervise transcriptionist/research assistant (overview and prioritize workload and review/edit research work product).
  • Share after-hours, weekend, and holiday support schedule with administrative team.
  • Maintain adequate overall office coverage at all times as needed, including holidays and PTO coverage.
  • Travel, as needed, to assist Founder with projects.
  • Mentor and serve as culture carrier to all staff members.

Requirements

  • Bachelor’s degree or higher.
  • A proven high performer with strong people, organizational, managerial and problem-solving skills.
  • Excellent verbal, written, and editorial skills a must. Advanced MS Office suite skills extremely advantageous.
  • Comfort with technology and/or advanced skills in technology troubleshooting a huge plus.
  • Common sense and flexibility required with highly consistent, predictable, reliable performance record.
  • Entrepreneurial background a plus.

Because this role requires exceptional writing skills, please include a cover letter which describes why you feel your credentials would complement this opportunity. 

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT: BIRMINGHAM, MI AREA

The Executive Assistant will serve as an essential partner to the CEO of a fast paced, dynamic firm. In this role, you will provide day-to-day support to the CEO and other members of the Leadership Team. You will also be involved with coordinating and managing processes for team members. The ideal candidate has worked as an Executive Assistant in a professional Corporate office and also enjoys utilizing their graphic design expertise. Typical hours are Monday-Friday, 8am-5pm, however, occasional flexibility is required.

Responsibilities

Executive Support:

  • Maintain confidential documents and files for both business and personal.
  • Schedule and confirm meetings both internally and externally.
  • Maintain calendar and assist with time management.
  • Coordinate business and personal travel.
  • Handle sensitive information with good judgment, discretion and utmost confidentiality.

Team Support:

  • Organize conferences calls and meetings including managing all associated meeting technology tools such as A/V set up and Skype video calls.
  • Maintain internal and external distribution lists and execute the distribution of press releases and marketing pieces.
  • Coordinate IT support with a third-party IT vendor.
  • Manage all subscriptions (renewal payments, tracking, etc.) for team members.
  • Assist with drafting, preparing and coordinating presentation materials.

Office Management:

  • Oversee third-party office vendors (furniture, office equipment, food ordering, etc.).
  • Coordinate IT installation and desk set up for all new team members.
  • Assist with event coordination.
  • Order and maintain inventory of office supplies.
  • Provide back-up support to front desk receptionist in times of their absence.

Qualifications

  • Proven experience in an administrative support role in an Executive office
  • Outstanding communication and interpersonal abilities.
  • Graphic Design expertise is a definite plus in an effort to enhance marketing materials.
  • Microsoft Office and Outlook advanced proficiency
  • Ability to maintain positive working relationships with external and internal team members.
  • Organized with the highest attention to detail.
  • Comfortable multi-tasking and working under deadlines.
  • Strong written and verbal communication skills.

Exceptional salary, benefits and perks offered!

Send resume in a Word format attachment to ben@harperjobs.com

  

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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