SENIOR EXECUTIVE ASSISTANT - DETROIT / ANN ARBOR, MI
Similar to Chief of Staff role
Newly created start up Family Office
Song Family Office https://www.song.us $125-$150K+
Harper Associates is exclusively retained for this search
Our client is seeking an extremely intelligent, tech savvy Executive Assistant with a stellar career history for this truly exceptional opportunity. Bachelor’s degree (at minimum) is required, along with 10+ years relevant professional and executive administration required. Must have expertise in SaaS applications and services, including office applications, collaboration, business services, etc. (e.g. Google Apps, Slack, etc.) See additional requirements listed below.
*This is a hybrid position: must live within a reasonable commuting distance to Ann Arbor and downtown Detroit; some days can be done virtually at your own home. Flexibility to meet the needs of the employer and 24/7 mentality are essential for success in this role.
Song United is the family office of Dug and Linh Song. Reporting to the Principals, the Executive Assistant (EA) will be the frontline in supporting the Song family and family office (Song United) in all personal and professional pursuits. Song United’s mission is to create community wealth-social, economic, cultural and environmental, for a just and inclusive future for all.
This position will require strong organizational, communication, and execution skills. The EA will be the glue, right hand, air traffic controller - the person that keeps the chaos organized in the multitude of priorities across the Song family and Song United.
The EA will also work closely with the Director of Strategic Initiatives and the Song Foundation team to operationalize specific requests and projects.
This is a “start-up” family office environment – this person must be ready and comfortable with diving in to build and create alongside the rest of the team.
Responsibilities:
- Manage the calendars and priorities of Principals and help them establish the most effective way to accomplish what they need to get done with others, minimizing the number of meetings
- Respond to inbound requests in order of importance
- Arrange scheduling and logistics for Principals
- Strategize and be proactive in regard to supporting Principals to manage relationships with outside parties
- Handle appropriate action items leading up to meetings, ensure that Principals are appropriately prepared
- Prioritize, assign, and/or respond to all incoming communications and escalate and/or distribute to appropriate persons
- Ensure the right meetings are scheduled and prioritized accordingly, scheduling prep time for leadership if appropriate
- Coordinate travel arrangements, including hotels, flights, car services, restaurants, and more
- Liaise with appropriate parties to manage executive events and speaking engagements
- Daily collaboration with internal team to prioritize and deliver on projects and initiatives
- Establish process to support and communicate with principals through 1:1s and other meetings
Minimum Qualifications:
- 10+ years relevant professional and executive administration required.
- Excellent communication skills in person, on the phone, and through correspondence
- Strong interpersonal skills and the ability to build relationships across a racially and ethnically diverse team
- Capable of thriving in a high-trust, low-formality culture and environment, and be authentic with all internal and external stakeholders
- Competent and comfortable with SaaS applications and services
- Amazing organizational skills: You should have the ability to take chaos and turn it into real results
- Ability to handle sensitive correspondence and situations with the utmost discretion
- Familiarity working in a fast-paced, demanding, and deadline-driven environment
- Some availability outside of normal office hours for events and travel
The ideal candidate has supported multiple family principals and is comfortable navigating each of their independent concerns and schedules while still assisting them in finding time to spend together.
Dug Song is co-founder of the Song Foundation and former co-founder and Chief Executive Officer of Duo Security, Michigan’s first tech unicorn and multibillion-dollar venture-backed acquisition. As a founder and funder, Song champions growing community wealth—economic, social, cultural, and environmental—to build a more just and inclusive future for all. Song is heavily involved in the global startup community and fostering entrepreneurship in Michigan as an active investor, advisor, and board member. He is co-founder of the Michigan Founders Fund, helping entrepreneurs turn business success into positive community impact, and serves on the boards of the Detroit Regional Chamber and the U.S. Department of Commerce’s National Advisory Council for Innovation and Entrepreneurship, with a focus on racial justice and economic equity. In 2020, Song and his wife started the Song Foundation to invest in the innovative people and organizations improving the quality of life for all in Southeast Michigan. Song also serves on the executive board of Wallace House, home of the Knight-Wallace Fellowships for journalists, and on the advisory board of Venture for America in Detroit.
Local candidates or those with ties to Michigan preferred.
All inquiries will remain confidential.
Send resume in a Word format attachment to:ben@harperjobs.com
EXECUTIVE ASSISTANT TO CEO ($80,000 - $100,000)
Hybrid (2-3 days in office) Royal Oak area
Search underway for an experienced Executive Assistant to support Chief Executive Officer of expanding organization. Will manage active calendar, expense reports, complex and detailed travel plans, itineraries and agendas. Compose companywide correspondence, formulate reports, and create professional presentations. Require excellent organizational, attention to detail, and time management skills. Must have high level of MS Office skills (Word, Excel, PowerPoint , Outlook). Bachelor’s Degree preferred.
Send resume in a Word format attachment to ben@harperjobs.com
EXECUTIVE ASSISTANT - SOUTHFIELD CORPORATE OFFICE
Our client is an expanding organization with multiple businesses including real estate
Responsibilities:
- Provide day-to-day administrative support for the CEO including:
- Manage, plan, and organize daily calendar activities.
- Email management
- Calendar requests
- Book and manage travel arrangements.
- Submit expenses and receipts to the CFO.
- Arrange for meetings and conferences, including preparing agendas and minutes.
- Assist the team with printing, scanning, and UPS/FedEx mailings.
- Book travel for incoming partners/team members and external clients.
- Manage membership dues to various organizations and subscriptions.
- Prepare a variety of high-quality memos, letters, and other required documents.
The candidate must be able to meet the following requirements:
- 5 -10+ years of prior administrative/executive assistant experience
- Personable, positive and a professional representative of the Company.
- Ability to foster, develop and maintain professional and collaborative working relationships.
- Must be able to get along with others, e.g., peers, supervisors, and outside customers and vendors.
- Must be on time for work each day and have dependable consistent attendance.
- Must have excellent planning, time management, and organizational skills.
- Extremely detail oriented, and proactive.
- Excellent verbal and written business communication skills.
- Ability to succeed in an ever-changing and fast-paced environment.
- Ability to effectively manage multiple, competing priorities under a given timeline.
- Ability to show considerable discretion regarding sensitive and/or confidential information.
- Strong proficiency in MS Outlook, Word, Excel and PowerPoint.
- Excellent Customer Service Skills and good work ethic a must.
Excellent Salary, Bonus, and Medical Benefits
Send resume in a Word format attachment to ben@harperjobs.com
EXECUTIVE ASSISTANT - BIRMINGHAM, MI
Join a Family Office - Bachelor's Degree Required
Require 5 years C-Suite EA expertise
Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research. Some travel may be required from time to time. Position is located in downtown Birmingham, Michigan.
About the Job:
- Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
- Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
- Shared coverage on occasional communications or tasks on select weekends and holidays.
- Facilitate complex, frequently changing travel schedules.
- Maintain strict confidentiality requirements at all times.
- Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
- Travel infrequently to assist Founder with projects.
- Work closely with CFO on office management, organization, administration, HR matters.
- Support CEO on an as-needed basis.
- Coordinate closely with all office staff members regarding calendar, events, and priorities.
- Take on responsibilities of executive assistant partner(s) during vacations/illness.
- Culture carrier and mentor to administrative staff.
- Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
- Assist transcriptionists/research assistants (overview and review/edit research work product as needed).
- Coordinate timing of maintenance and repairs.
- Coordinate activities of art curator and interior designer.
- Liaison with independent contractors on special projects.
- Assist with the filing systems, both paper and digital.
About You:
- Minimum of 5 years of experience as an Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
- Bachelor’s Degree from accredited College/University.
- Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
- Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
- High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
- Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
- A warm, positive “can do” personality with a “no job too small” attitude is a must.
- Very organized with self-confidence and an easy sense of humor make a great combination
Salary range $80-100,000+, full family benefits, bonus, desire ties to Detroit area.
Send resume in a Word format attachment to: ben@harperjobs.com
