Executive Assistants 

SENIOR EXECUTIVE ASSISTANT - DETROIT / ANN ARBOR, MI  

Newly created start up Family Office

Song Family Office https://www.song.us $125-$150K+

Harper Associates is exclusively retained for this search

Our client is seeking an extremely intelligent, tech savvy Executive Assistant with a stellar career history for this truly exceptional opportunity. Bachelor’s degree (at minimum) is required, along with 10+ years relevant professional and executive administration required. Must have expertise in SaaS applications and services, including office applications, collaboration, business services, etc. (e.g. Google Apps, Slack, etc.) See additional requirements listed below.

*This is a hybrid position: must live within a reasonable commuting distance to Ann Arbor and downtown Detroit; some days can be done virtually at your own home. Flexibility to meet the needs of the employer and 24/7 mentality are essential for success in this role.

Song United is the family office of Dug and Linh Song. Reporting to the Principals, the Executive Assistant (EA) will be the frontline in supporting the Song family and family office (Song United) in all personal and professional pursuits. Song United’s mission is to create community wealth-social, economic, cultural and environmental, for a just and inclusive future for all.

This position will require strong organizational, communication, and execution skills. The EA will be the glue, right hand, air traffic controller - the person that keeps the chaos organized in the multitude of priorities across the Song family and Song United.

The EA will also work closely with the Director of Strategic Initiatives and the Song Foundation team to operationalize specific requests and projects.

This is a “start-up” family office environment – this person must be ready and comfortable with diving in to build and create alongside the rest of the team.

Responsibilities:

• Manage the calendars of Principals
• Prioritize and respond to inbound requests
• Arrange scheduling and logistics for Principals
• Handle appropriate action items leading up to meetings, ensure that Principals are appropriately prepared
• Prioritize, assign, and/or respond to all incoming communications and escalate and/or distribute to appropriate persons
• Ensure the right meetings are scheduled and prioritized accordingly, scheduling prep time for leadership if appropriate
• Coordinate travel arrangements, including hotels, flights, car services, restaurants, and more
• Liaise with appropriate parties to manage executive events and speaking engagements
• Daily collaboration with internal team to prioritize and deliver on projects and initiatives

Minimum Qualifications:

• 10+ years relevant professional and executive administration required
• Excellent communication skills in person, on the phone, and through correspondence
• Strong interpersonal skills and the ability to build relationships across a racially and ethnically diverse team
• Capable of thriving in a high-trust, low-formality culture and environment, and be authentic with all internal and external stakeholders
• Competent and comfortable with SaaS applications and services
• Amazing organizational skills: You should have the ability to take chaos and turn it into real results
• Ability to handle sensitive correspondence and situations with the utmost discretion
• Familiarity working in a fast-paced, demanding, and deadline-driven environment
• Some availability outside of normal office hours for events and travel

Dug Song is co-founder of the Song Foundation and former co-founder and Chief Executive Officer of Duo Security, Michigan’s first tech unicorn and multibillion-dollar venture-backed acquisition. As a founder and funder, Song champions growing community wealth—economic, social, cultural, and environmental—to build a more just and inclusive future for all. Song is heavily involved in the global startup community and fostering entrepreneurship in Michigan as an active investor, advisor, and board member. He is co-founder of the Michigan Founders Fund, helping entrepreneurs turn business success into positive community impact, and serves on the boards of the Detroit Regional Chamber and the U.S. Department of Commerce’s National Advisory Council for Innovation and Entrepreneurship, with a focus on racial justice and economic equity. In 2020, Song and his wife started the Song Foundation to invest in the innovative people and organizations improving the quality of life for all in Southeast Michigan. Song also serves on the executive board of Wallace House, home of the Knight-Wallace Fellowships for journalists, and on the advisory board of Venture for America in Detroit.

Local candidates or those with ties to Michigan preferred.

All inquiries will remain confidential.

Send resume in a Word format attachment to:ben@harperjobs.com

EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Join a Family Office - Bachelor's Degree Required

Require 5 years C-Suite EA expertise

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research. Some travel may be required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

• Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
• Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
• Shared coverage on occasional communications or tasks on select weekends and holidays.
• Facilitate complex, frequently changing travel schedules.
• Maintain strict confidentiality requirements at all times.
• Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
• Travel infrequently to assist Founder with projects.
• Work closely with CFO on office management, organization, administration, HR matters.
• Support CEO on an as-needed basis.
• Coordinate closely with all office staff members regarding calendar, events, and priorities.
• Take on responsibilities of executive assistant partner(s) during vacations/illness.
• Culture carrier and mentor to administrative staff.
• Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
• Assist transcriptionists/research assistants (overview and review/edit research work product as needed).
• Coordinate timing of maintenance and repairs.
• Coordinate activities of art curator and interior designer.
• Liaison with independent contractors on special projects.
• Assist with the filing systems, both paper and digital.

About You:

• Minimum of 5 years of experience as an Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
• Bachelor’s Degree from accredited College/University.
• Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
• Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
• High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
• Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
• A warm, positive “can do” personality with a “no job too small” attitude is a must.
• Very organized with self-confidence and an easy sense of humor make a great combination

Salary range $80-100,000+, full family benefits, bonus, desire ties to Detroit area. 

Send resume in a Word format attachment to: ben@harperjobs.com

EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Terrific, newly created opportunity is available with a highly regarded, privately owned company. The selected candidate will provide support to Executive Assistants who work directly for the principals. This role encompasses personal (~70%) and business responsibilities.

The Executive Assistant will often serve as back-up to the Sr. Executive Assistants and may handle:

• Coordinating and initiating zoom meetings, teleconferences, web exes, etc.
• Arrangements for travel, dining, business meetings, personal appointments
• Calendar management
• Minor accounting tasks/maintaining expense ledgers and accounts payable
• Working with household staff
• Overseeing office inventory
• Miscellaneous administrative duties and errands (i.e. event and meal coordination, charitable donations/events, gift selection and/or distribution

We are searching for someone with excellent computer skills including spreadsheets (Word and Excel). In addition, we are looking for a personable professional who has exceptional writing and organizational skills along with previous event planning experience. Required traits include attention to detail, flexibility, discretion, team focused mindset and a positive attitude. Those who thrive in a fast-paced environment and can perform under pressure are most likely to succeed in this role. The ability to handle confidential matters is vital.

$70,000 - $80,000 plus excellent benefits including medical, dental, vision and 401K.

Send resume in a Word format attachment to ben@harperjobs.com