Executive Assistants

Updated on June 27, 2022


Executive Assistants - Metropolitan Detroit Area

PERSONAL ASSISTANT/HOUSE MANAGER - ANN ARBOR, MI 

Ann Arbor, quaint city which is home to the prestigious University of Michigan

Extremely intelligent and sophisticated principal is seeking a dynamic professional to assist in managing their busy lifestyle. We are looking for someone with a true service heart to help mentor and lead a small, devoted team of household staff. The employer travels frequently for long periods of time and for that reason, this individual must be exceptionally self-motivated and have outstanding decision making and communication skills. Priorities and workload will vary greatly based on the principal’s whereabouts. Schedule will be primarily Monday-Friday during daytime hours, however, flexibility will be needed.

This role requires:

  • Great computer (Outlook, Word and Excel) abilities
  • Calendar management expertise
  • Staff supervision experience, preferably in a private residence
  • Exposure to a first class residence including high end furnishings, fine art, wine cellar
  • Ability to interact with vendors and high profile guests
  • Prior coordination of dinner parties/special events
  • Superior organizational skills and great attention to detail
  • Personal experience as a homeowner
  • Bachelor’s degree
Only those already living in SE Michigan or with ties to the Ann Arbor area will be considered. Familiarity with University of Michigan is a definite plus.

Position is full-time with excellent salary and benefits offered.

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Terrific, newly created opportunity is available with a highly regarded, privately owned company. The selected candidate will provide support to Executive Assistants who work directly for the principals. This role encompasses personal (~70%) and business responsibilities.

The Executive Assistant will often serve as back-up to the Sr. Executive Assistants and may handle:

  • Coordinating and initiating zoom meetings, teleconferences, web exes, etc.
  • Arrangements for travel, dining, business meetings, personal appointments
  • Calendar management
  • Minor accounting tasks/maintaining expense ledgers and accounts payable
  • Working with household staff
  • Overseeing office inventory
  • Miscellaneous administrative duties and errands (i.e. event and meal coordination, charitable donations/events, gift selection and/or distribution

We are searching for someone with excellent computer skills including spreadsheets (Word and Excel). In addition, we are looking for a personable professional who has exceptional writing and organizational skills along with previous event planning experience. Required traits include attention to detail, flexibility, discretion, team focused mindset and a positive attitude. Those who thrive in a fast-paced environment and can perform under pressure are most likely to succeed in this role. The ability to handle confidential matters is vital.

$70,000 - $80,000 plus excellent benefits including medical, dental, vision and 401K.

Send resume in a Word format attachment to ben@harperjobs.com


TITLE ASSISTANT - DETROIT SUBURBS, MI   

Our client is a national commercial and residential title insurance agency providing unparalleled service to clients across the real estate spectrum. With multiple offices strategically located across the country, and over one hundred years of cumulative experience, they provide clients from coast to coast with unprecedented transactional knowledge and innovative technology-driven solutions.

Roles & Responsibilities:

  • Assists the Underwriting team with various filling, excel database reports, labeling of documents and other administrative tasks.
  • Sets up new orders in Qualia and distributing the order number to the appropriate Underwriting team.
  • Serves as the main contact to all parties (internal and external) when a new order is processed.
  • Creates Project Distribution Lists.
  • Coordinates and tracks post-closing documents.
  • Reviews accuracy of the hyperlinks for all relevant commitments, proformas etc, and proofreading documents.
  • File management in Adobe programs and Qualia.
  • Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person.
  • Ability to work overtime as requested and approved by supervisor.
  • Performs other duties as assigned by supervisor.

Qualifications Required:

  • Bachelor’s degree preferred.
  • Must be proficient in Excel, Word, Adobe Acrobat Pro, and able to learn new technological platforms.
  • Attention to detail, diligence, and superior organizational skills.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to prioritize and handle multiple projects    

Salary - $45,000 - $55,000

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT - SOUTHFIELD, MI

This is a unique opportunity for an Executive Assistant who prefers a warm, family atmosphere in a boutique, expanding Southfield office. You will be providing support to one Principal who is involved in a variety of different, up and coming businesses. If you’d like to utilize your skills working for an employer who values dedication, a hospitality mentality, and exceptional customer service, this may be the career opportunity you’ve been searching for. In addition to requiring the ability to handle confidential matters, this individual needs to be extremely self-motivated. There are many times the Executive is out of the office and the Assistant will need to handle whatever may come up in a timely manner. Some legal background a plus. Bachelor’s Degree Preferred.

Salary $60,000-65,000, with an excellent benefit package.

Send resume in a Word format attachment to ben@harperjobs.com



C-SUITE EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Salary $100,000 -  $130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision and 401K plus match ). Relocation package offered for talented candidate would would enjoy living in Detroit area and with ties to the area.

Executive Assistant/Personal Assistant Role

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

  • Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
  • Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
  • Shared coverage on occasional communications or tasks on select weekends and holidays.
  • Facilitate complex, frequently changing travel schedules.
  • Maintain strict confidentiality requirements at all times.
  • Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
  • Travel infrequently to assist Founder with projects.
  • Work closely with CFO on office management, organization, administration, HR matters.
  • Support CEO on an as-needed basis.
  • Coordinate closely with all office staff members regarding calendar, events, and priorities.
  • Take on responsibilities of executive assistant partner(s) during vacations/illness.
  • Culture carrier and mentor to administrative staff.
  • Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
  • Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
  • Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
  • Coordinate timing of maintenance and repairs.
  • Coordinate activities of art curator and interior designer.
  • Liaison with independent contractors on special projects.
  • Oversee the filing systems, both paper and digital.

About You:

  • Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
  • Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.
  • Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
  • Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
  • High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
  • Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
  • A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.
Please forward resume in a Word format attachment to: ben@harperjobs.com 












  

HARPER ASSOCIATES

A Michigan based company founded in 1968.

Phone: 248-932-1170

Fax: 888-737-8525

info@harperjobs.com

www.harperjobs.com

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