Executive Assistants

EXECUTIVE PERSONAL ASSISTANT - DETROIT, MI (HYBRID)

Harper Associates has been exclusively retained for this search.

Prominent community leader is searching for a key member of their team and offers an outstanding, newly created opportunity. An articulate professional who is passionate about Detroit and enjoys a busy, highly visible role which requires discretion and confidentiality will be successful. This is a hybrid position based in your own home office, requiring some in-person attendance for meetings, events, interviews, etc.. Prior media/public relations involvement is advantageous, but not mandatory. Excellent salary commensurate with experience will be offered.

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as a Personal Executive Assistant. In this role, you will provide comprehensive administrative support to our executive team, ensuring smooth day-to-day operations and enabling them to focus on strategic initiatives. The ideal candidate will possess excellent communication skills, exceptional multitasking abilities, and a strong attention to detail.

Responsibilities:

• Manage executive calendars, scheduling appointments, and coordinating meetings
• Arrange travel itineraries, including flights, accommodations, and transportation
• Prepare and edit correspondence, reports, and presentations
• Communicate accordingly to emails, calls, and post-event follow-ups to create a positive brand experience
• Delegate communication inquiries, comments, and event invitations to appropriate parties.
• Conduct research and compile data for various projects and presentations
• Assist with event planning and coordination, including logistics, vendor management, and attendee coordination
• Assist in organizing and coordinating events, such as press conferences, product launches, and promotional activities
• Coordinate and schedule media interviews, appearances, and press conferences
• Collaborate with internal teams to ensure consistent messaging and brand representation
• Handle confidential and sensitive information with utmost discretion
• Monitor media coverage and prepare reports on public relations efforts
• Build and maintain relationships with affiliates, organizations and event organizers
• Provide feedback and insights on brand presence and public reputation and visibility
• Act as a liaison between personal brand, organizations and executive leadership
• Coordinate and prioritize incoming requests and inquiries
• Assist with public relations efforts, including drafting press releases and coordinating media interviews
• Manage and update social media accounts (Facebook, Twitter, Instagram, etc.)
• Assist in managing brand partnerships and collaborations
• Create and engage with posts about event attendance, brand representation, and relevant news
• Perform general administrative tasks, such as filing, organizing documents, and maintaining office supplies

Requirements:

• Bachelor's degree in business administration, communications, or a related field (preferred)
• Proven experience as an executive assistant or in a similar role
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Knowledge of marketing and promotional strategies
• Familiarity with social media platforms
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other relevant software
• Ability to handle multiple tasks and prioritize effectively
• Discretion and confidentiality in handling sensitive information
• Strong attention to detail and problem-solving abilities
• Ability to work independently and collaboratively in a fast-paced environment

Send resume in a Word format attachment to ben@harperjobs.com

C-SUITE EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Salary $100,000 - $130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision and 401K plus match ). Relocation package offered for talented candidate who would enjoy living in Detroit area and with ties to the area.

Executive Assistant/Personal Assistant Role

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

• Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
  
• Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
  
• Shared coverage on occasional communications or tasks on select weekends and holidays.
• Facilitate complex, frequently changing travel schedules.
• Maintain strict confidentiality requirements at all times.
  
• Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
  
• Travel infrequently to assist Founder with projects.
• Work closely with CFO on office management, organization, administration, HR matters.
• Support CEO on an as-needed basis.
  
• Coordinate closely with all office staff members regarding calendar, events, and priorities.
  
• Take on responsibilities of executive assistant partner(s) during vacations/illness.
• Culture carrier and mentor to administrative staff.
• Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
• Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
  
• Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
• Coordinate timing of maintenance and repairs.
  
• Coordinate activities of art curator and interior designer.
• Liaison with independent contractors on special projects.
• Oversee the filing systems, both paper and digital.

About You:

• Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
  
• Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.
  
• Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
  
• Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
• High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
• Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
• A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.

Please forward resume in a Word format attachment to: ben@harperjobs.com 

EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Terrific, newly created opportunity is available with a highly regarded, privately owned company. The selected candidate will provide support to Executive Assistants who work directly for the principals. This role encompasses personal (~70%) and business responsibilities.

The Executive Assistant will often serve as back-up to the Sr. Executive Assistants and may handle:

• Coordinating and initiating zoom meetings, teleconferences, web exes, etc.
• Arrangements for travel, dining, business meetings, personal appointments
• Calendar management
• Minor accounting tasks/maintaining expense ledgers and accounts payable
• Working with household staff
• Overseeing office inventory
• Miscellaneous administrative duties and errands (i.e. event and meal coordination, charitable donations/events, gift selection and/or distribution

We are searching for someone with excellent computer skills including spreadsheets (Word and Excel). In addition, we are looking for a personable professional who has exceptional writing and organizational skills along with previous event planning experience. Required traits include attention to detail, flexibility, discretion, team focused mindset and a positive attitude. Those who thrive in a fast-paced environment and can perform under pressure are most likely to succeed in this role. The ability to handle confidential matters is vital.

$70,000 - $80,000 plus excellent benefits including medical, dental, vision and 401K.

Send resume in a Word format attachment to ben@harperjobs.com