Executive Assistants

Updated on September 21, 2020

During the Coronavirus epidemic:

We hope this finds you safe and healthy as the Coronavirus pandemic seems to be tapering off in Michigan. At this time our staff is working both in the office and remotely. When in the office, we are taking all the necessary precautions to be certain that our staff and any visitors are comfortable in a safe and clean environment. Please do not visit our office at this time without an appointment.

Several of our clients are still interviewing virtually at this time (via Skype, Zoom, Facetime, etc.). We encourage you to send your resume now if you have not done so yet so that we can be in touch if we have an employer who may be interested in meeting with you in person or remotely. If we do not have an appropriate opportunity available presently, we will keep your information on file for future reference. We have already received several new opportunities to fill and we anticipate many more, exciting openings as we’ve heard that many employers are ready to make changes and upgrades.

Thank you for your cooperation and understanding.

Executive Assistants - Metropolitan Detroit Area


EXECUTIVE ASSISTANT - LEASING DEPARTMENT

Our client is a successful retail developer and property management company.

Support Leasing Executive in all aspects of leasing/lease administration:

  • Manage calendars, set/schedule appointments, meetings, conference calls, arrange travel and complete expense reports
  • Complete all leasing documents: proposals/Letters of Intent, lease order forms, lease amendments, termination agreements, option terminations, temporary premises, storage proposals, storage agreements
  • Request Lease Outline Drawings/As-Builts/exhibits as necessary
  • Maintain shared leasing database and leasing file
  • Coordinate Lease Administration/Accounting for all leasing reports as needed
  • Receive and research all lease inquiries for properties
  • Schedule visits for retailer prospects

REAL ESTATE/LEASING ADMINISTRATION EXPERIENCE REQUIRED

Please email resume in a Word format attachment to: ben@harperjobs.com


EXECUTIVE / ADMINISTRATIVE ASSISTANT - FARMINGTON AREA, MI

Prominent landscape design company seeks high energy, customer service focused candidate to handle a variety of tasks for the Executive team. Will coordinate office management, handle client inquiries, must have strong calendar management skills, MS office expertise. Must enjoy working in a creative, collaborative atmosphere. An added plus would be some Spanish language communication skills. $40,000 -$45,000 plus benefits.

Send resume in a Word format attachment to: ben@harperjobs.com


SENIOR EXECUTIVE ASSISTANT: BIRMINGHAM, MI

Require: 10+ years working in C-Suite for Chairman or CEO. Bachelor’s Degree.

Our client will offer an exceptional relocation package. Six-Figure salary and outstanding perks

Overview:

Provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating, coordinating and managing a constantly evolving array of projects and interests.

Duties

  • Gatekeeper and primary liaison with Founder for all communications. Monitor incoming paper, digital and voice communications, and prioritize, process, respond or delegate.
  • Maintain confidentiality requirements at all times.
  • Screen and execute all communications with a positive and personal touch.
  • Work on close-knit administrative team to support Founder.
  • Provide robust/complete coverage for other administrative team members when out of the office (travel logistics, reception, additional support to other executives).
  • Work closely with CFO on office organization and administration.
  • Additionally support other office executives on an as needed basis.
  • Coordinate closely with all office staff members regarding calendar, events and priorities.
  • Interact effectively with other managers and domestic staff.
  • Draft, edit, prepare and coordinate correspondence, spreadsheets, reports, and presentation materials.
  • Establish and/or maintain filing systems, both paper and digital.
  • Supervise facilities manager and team (food services, office housekeeping, office maintenance and care of valuable collections.
  • Supervise transcriptionist/research assistant (overview and prioritize workload and review/edit research work product).
  • Share after-hours, weekend, and holiday support schedule with administrative team.
  • Maintain adequate overall office coverage at all times as needed, including holidays and PTO coverage.
  • Travel, as needed, to assist Founder with projects.
  • Mentor and serve as culture carrier to all staff members.

Requirements

  • Bachelor’s degree or higher.
  • A proven high performer with strong people, organizational, managerial and problem-solving skills.
  • Excellent verbal, written, and editorial skills a must. Advanced MS Office suite skills extremely advantageous.
  • Comfort with technology and/or advanced skills in technology troubleshooting a huge plus.
  • Common sense and flexibility required with highly consistent, predictable, reliable performance record.
  • Entrepreneurial background a plus.

Because this role requires exceptional writing skills, please include a cover letter which describes why you feel your credentials would complement this opportunity. 

Send resume in a Word format attachment to ben@harperjobs.com




  

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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