ADMINISTRATIVE ASSISTANT (CORPORATE HEADQUARTERS) - DOWNTOWN DETROIT, MI
Search by Harper Associates
The Opportunity
As Administrative Assistant, you will support executives by managing complex calendars, coordinating domestic and international travel, and providing day-to-day operational support. In this role, you will partner closely with internal stakeholders and use strong organizational skills, sound judgment, and attention to detail to successfully manage competing priorities in a fast-paced environment.
Location
You will work from our enterprise Headquarters in Detroit, MI
Key Responsibilities
- Calendar Management: Manage complex, frequently changing calendars for one or more executives.
- Meeting Coordination: Coordinate internal and external meetings across multiple time zones.
- Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics to support effective meetings.
- Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, visas, and required travel documentation.
- Travel Itineraries: Prepare detailed travel itineraries with confirmations, contact information, and contingency plans.
- Travel Monitoring: Monitor travel schedules for changes or disruptions and proactively resolve issues.
- Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.
- Document Support: Draft, proofread, and edit correspondence, reports, and presentations.
- File Management: Maintain organized digital and physical filing systems.
- Project Support: Assist with special projects, event planning, and ad hoc administrative tasks.
To qualify for the role, you must have:
- Minimum of 4 years of experience as an Administrative Assistant or in a similar role.
- Proven experience coordinating complex domestic and international travel and managing executive calendars.
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Experience using calendar and scheduling tools to coordinate meetings across multiple time zones.
- Excellent written and verbal communication skills, including drafting, proofreading, and editing professional correspondence.
- Strong organizational skills with exceptional attention to detail.
- Experience working in a fast-paced, corporate or professional environment and ability to prioritize requests.
- Ability to handle confidential and sensitive information with professionalism and discretion.
Ideally, you’ll also have:
- Experience supporting senior executives or leadership teams.
- Familiarity with travel booking platforms and expense management systems.
- Experience tracking travel expenses and supporting expense reporting and reimbursements.
- Strong judgment, problem-solving skills, and the ability to manage multiple competing priorities with minimal supervision.
Our client offers an exceptional benefit package. $75,000 - $90,000 This is an in-office position.
Send resume in a Word format attachment to: ben@harperjobs.com
PART-TIME PERSONAL ASSISTANT TO PRIVATE FAMILY - WEST BLOOMFIELD, MI
(Hybrid) 2-3 days per week, 8-12 hours-- $40.00 per hour
Job Summary
A private family is seeking a reliable, detail-oriented, and discreet Part-Time Personal Assistant to provide administrative, household, and personal support. This hybrid role combines remote administrative responsibilities with on-site assistance as needed. The ideal candidate is proactive, well-organized, and able to manage multiple tasks while maintaining strict confidentiality.
Key Responsibilities
Administrative & Remote Support
- Manage calendars, appointments, and scheduling
- Handle emails, phone calls, and correspondence
- Organize and maintain digital and physical files
- Assist with bill payments, expense tracking, and record-keeping
- Coordinate travel arrangements and itineraries
On-Site & Personal Support
- Run errands such as shopping, returns, and pickups
- Coordinate and communicate with household vendors and service providers
- Oversee household organization, supplies, and inventories
- Assist with planning and coordination of events or social engagements
- Provide general personal and household support as needed
Required Skills & Qualifications
- Previous experience as a Personal Assistant, Executive Assistant, or similar role
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- High level of discretion, professionalism, and trustworthiness
- Ability to work independently in a hybrid environment
- Proficiency with email, calendars, and standard office software
Preferred Qualifications
- Bachelor’s degree preferred
- Experience supporting private families or high-net-worth households
- Valid driver’s license
- Flexible availability for occasional evenings or weekends
- Strong problem-solving skills and adaptability
Work Arrangement
- Part-time position
- Hybrid schedule: combination of remote work and on-site support
- Hours and schedule to be determined based on family needs
- Location: Private residence and remote
Confidentiality
- This role requires strict confidentiality and respect for the family’s privacy at all times.
Salary $40.00 per hour, start 2 days per week, 4 hours per day. Option for 3rd day.
Send resume in a Word format attachment to ben@harperjobs.com. No phone calls please...
EXECUTIVE ASSISTANT - METRO DETROIT, MI
Successful real estate development firm is seeking an exceptional professional who is extremely organized, very detail oriented and has superior oral and written communication abilities. A dedicated professional who is naturally polite and kind, has a sincere team spirit and a flexible demeanor will flourish in this role. Primary function of this position will be handling tenant/lease relationships. The ideal candidate has worked in a construction/architectural environment.
The Executive Assistant will:
- Distribute weekly tenant construction reports
- Assist with store planning projects & deadlines
- Coordinate with internal teams (real estate, construction, and lease admin) and external vendors
- Manage expense reports and invoices
- Prepare and distribute tenant turnover and closeout letters
Must be comfortable with digital and paper filing and have documenting and record keeping expertise. Advanced proficiency with Word and Excel and Access are required.
Outstanding salary and benefits!
Send resume in a Word format attachment to ben@harperjobs.com
