Executive Assistants

Updated on July 21, 2021


Executive Assistants - Metropolitan Detroit Area


EXECUTIVE TO CHIEF EXECUTIVE OFFICER - DOWNTOWN DETROIT, MI

Harper Associates has been retained by Rossetti for this search.

https://www.rossetti.com/

ROSSETTI

ARCHITECTURE. INTERIORS. GRAPHICS. PLANNING.

The ROSSETTI discover, dare, deliver approach transforms design ideas from unthinkable to reality. We work with our partner clients on projects ranging from stadium design and mixed-use developments to hospitality and workplace. Family-owned for 50 years, ROSSETTI is an architecture firm headquartered in the heart of downtown Detroit. Our staff of multi-disciplinary design experts provide full-service delivery of each project.

This prestigious, cutting edge firm has an exceptional opportunity available for an experienced Executive Assistant. Based in Detroit’s thriving downtown area, Rossetti believes that work should be enjoyable and does what it takes to make that happen.

The Executive Assistant will support the President/CEO (~60%), along with a few members of the leadership team (~40% of the time). Typical responsibilities will include scheduling, coordinating, organizing, compiling, researching, sharing and sometimes analyzing information. There will be heavy emphasis on calendar and travel management. Corresponding on behalf of the CEO will also be an important function for this individual and consequently, outstanding writing, grammar and proofreading skills will be expected. Must be comfortable reconciling company credit card and preparing expense reports. Will also be involved in planning department activities and communications.

Requirements include a Bachelor’s degree in business or similar field along with at least 5 years of experience directly assisting a C-Level Executive. Advanced computer skills in Microsoft Office Suite are vital in this role. Expertise using Adobe Creative Suite or other graphics software is advantageous. The selected candidate will have served in a recent, previous role which necessitated handling highly confidential matters and use of independent judgement and discretion.

In addition, The Executive Assistant must be extremely organized and customer service focused and needs to be adept at prioritizing, multi-tasking and quickly changing priorities as needed. We are seeking someone who takes ownership of all expected responsibilities. This highly valued staff member will be needed on call during out of office hours for special occasions and quick follow-ups.

Outstanding compensation and benefit package!

Send resume in a Word format attachment to: ben@harperjobs.com


EXECUTIVE ASSISTANT - DOWNTOWN DETROIT, MI

Prestigious wealth management organization is seeking an exceptional professional to provide high level support to two senior executives and serve as their primary contact person and gatekeeper. Will act as liaison to various management teams, organize and coordinate correspondence with third party consultants, money managers, vendors and advisors.

The Executive Assistant will:

  • Manage a very busy calendar
  • Create correspondence, often highly confidential
  • Coordinate detailed travel plans, itineraries and agendas
  • Complete expense reports
  • Assist with creating meeting presentations through PowerPoint and MS Office 365
  • Communicate directly and on behalf of executives regarding many issues
  • Oversee special projects

Desired qualifications include:

  • Bachelor’s Degree
  • At least 7 consistent years supporting C-level Executives, ideally in wealth management, financial services or consulting environment
  • Advanced proficiency with MS Office products (Outlook, Word, PowerPoint, Excel, Office 365), Adobe Acrobat and other software applications
  • Schedule flexibility to accommodate client needs and deadlines
  • Strong knowledge of CRM platforms, Black Diamond
  • Outstanding critical thinking and communication skills
  • Self-starter who is extremely organized, able to manage time and prioritize
  • Highest level of integrity and ethical standards, with ability to exercise utmost discretion and confidentiality

Great work environment, secured, paid parking and excellent benefit package including fully paid employee benefits (medical, dental, vision). $70,000 - $75,000

Send resume in a Word format attachment to ben@harperjobs.com


OFFICE ADMINISTRATOR - LAW FIRM - BLOOMFIELD HILLS, MI

Harper Associates is confidentially representing a boutique law firm in Bloomfield Hills, MI in their search for an experienced Office Manager/Law Firm Administrator to manage the daily activities of their office. This is a full-time, Monday-Friday opportunity.

Position responsibilities will encompass:

Office administration:

  • Serve as liaison with vendors to maintain and install systems, including IT, firm website, software, internet/phones, copiers, printers, any subscriptions, attorney memberships and legal research/marketing sites.
  • Organize the firm’s electronic storage, file systems and management files.
  • Direct the purchase of office supplies and equipment.
  • Monitor office facilities and inform building management of any issue which require attention.
  • Inform all staff of any pertinent information or firm related events.
  • Coordinate planning and facilitation of meetings and social gatherings.
  • Collaborate with firm’s managing partner for major accounting and management matters.

Bookkeeping/Finance:

  • Handle accounts payable and receivable and bank deposits.
  • Process all invoicing and processing of payments, including client billings and correspond with clients in relation to their billing/payment matters.
  • Provide support in regard to client expense recoveries, accounts payable, and maintaining tax documents.
  • Create financial, operational and accounting reports and work with firm’s outside accountants.
  • Maintain budgets and record expenses and coordinate expense reports.

Human Resources:

  • Handle payroll and administration of the firm’s 401(k) plan.
  • Serve as administrator for firm’s insurance coverage and group insurance policies.
  • Maintain employee records.
  • Facilitate hiring, training and coaching for all new office employees.
  • Oversee support team members, staffing issues and monitor and adjust workflow.
  • Conduct staff performance evaluations on a yearly basis.

Desired Qualifications include:

  • College degree is preferred.
  • Previous office management experience, law firm advantageous but not mandatory.
  • Outstanding ability to manage, organize, prioritize and communicate.
  • Understanding the need for and assuring confidentiality and respect for client interests.
  • Act as professional role model to promote a positive and productive work setting.
  • Exceptional working knowledge of Microsoft Office and accounting/timekeeping/billing software.

Excellent salary commensurate with experience, in addition to terrific benefits (health, life, long-term disability, dental, flex plan and 401K).

Send resume in a Word format attachment to: ben@harperjobs.com


C-SUITE EXECUTIVE ASSISTANT / PERSONAL ASSISTANT:  BIRMINGHAM, MI

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

• Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
• Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
• Shared coverage on occasional communications or tasks on select weekends and holidays.
• Facilitate complex, frequently changing travel schedules.
• Maintain strict confidentiality requirements at all times.
• Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
• Travel infrequently to assist Founder with projects.
• Work closely with CFO on office management, organization, administration, HR matters.
• Support CEO on an as-needed basis.
• Coordinate closely with all office staff members regarding calendar, events, and priorities.
• Take on responsibilities of executive assistant partner(s) during vacations/illness.
• Culture carrier and mentor to administrative staff.
• Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
• Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
• Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
• Coordinate timing of maintenance and repairs.
• Coordinate activities of art curator and interior designer.
• Liaison with independent contractors on special projects.
• Oversee the filing systems, both paper and digital.

About You:

• Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.

• Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.

• Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.

• Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.

• High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.

• Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.

• A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.

• Very organized with self-confidence and an easy sense of humor make a great combination.


Because this role requires exceptional writing skills, please include a cover letter which describes why you feel your credentials would complement this opportunity. 

Send resume in a Word format attachment to ben@harperjobs.com




  

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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