Executive Assistants

Updated on November 28, 2022


Executive Assistants - Metropolitan Detroit Area

C-SUITE EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Salary $100,000 - $130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision and 401K plus match ). Relocation package offered for talented candidate who would enjoy living in Detroit area and with ties to the area.

Executive Assistant/Personal Assistant Role

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

  • Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
  • Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
  • Shared coverage on occasional communications or tasks on select weekends and holidays.
  • Facilitate complex, frequently changing travel schedules.
  • Maintain strict confidentiality requirements at all times.
  • Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
  • Travel infrequently to assist Founder with projects.
  • Work closely with CFO on office management, organization, administration, HR matters.
  • Support CEO on an as-needed basis.
  • Coordinate closely with all office staff members regarding calendar, events, and priorities.
  • Take on responsibilities of executive assistant partner(s) during vacations/illness.
  • Culture carrier and mentor to administrative staff.
  • Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
  • Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
  • Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
  • Coordinate timing of maintenance and repairs.
  • Coordinate activities of art curator and interior designer.
  • Liaison with independent contractors on special projects.
  • Oversee the filing systems, both paper and digital.

About You:

  • Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
  • Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.
  • Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
  • Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
  • High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
  • Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
  • A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.

Please forward resume in a Word format attachment to: ben@harperjobs.com 


EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Terrific, newly created opportunity is available with a highly regarded, privately owned company. The selected candidate will provide support to Executive Assistants who work directly for the principals. This role encompasses personal (~70%) and business responsibilities.

The Executive Assistant will often serve as back-up to the Sr. Executive Assistants and may handle:

  • Coordinating and initiating zoom meetings, teleconferences, web exes, etc.
  • Arrangements for travel, dining, business meetings, personal appointments
  • Calendar management
  • Minor accounting tasks/maintaining expense ledgers and accounts payable
  • Working with household staff
  • Overseeing office inventory
  • Miscellaneous administrative duties and errands (i.e. event and meal coordination, charitable donations/events, gift selection and/or distribution

We are searching for someone with excellent computer skills including spreadsheets (Word and Excel). In addition, we are looking for a personable professional who has exceptional writing and organizational skills along with previous event planning experience. Required traits include attention to detail, flexibility, discretion, team focused mindset and a positive attitude. Those who thrive in a fast-paced environment and can perform under pressure are most likely to succeed in this role. The ability to handle confidential matters is vital.

$70,000 - $80,000 plus excellent benefits including medical, dental, vision and 401K.

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT - SOUTHFIELD CORPORATE OFFICE

Our client is an expanding organization with multiple businesses including real estate.

Responsibilities:

  • Provide day-to-day administrative support for the CEO including:
  • Manage, plan, and organize daily calendar activities.
  • Email management.
  • Calendar requests.
  • Book and manage travel arrangements.
  • Submit expenses and receipts to the CFO.
  • Arrange for meetings and conferences, including preparing agendas and minutes.
  • Assist the team with printing, scanning, and UPS/FedEx mailings.
  • Book travel for incoming partners/team members and external clients.
  • Manage membership dues to various organizations and subscriptions.
  • Prepare a variety of high-quality memos, letters, and other required documents.

The candidate must be able to meet the following requirements:

  • 5 -10+ years of prior administrative/executive assistant experience.
  • Personable, positive and a professional representative of the Company.
  • Ability to foster, develop and maintain professional and collaborative working relationships.
  • Must be able to get along with others, e.g., peers, supervisors, and outside customers and vendors.
  • Must be on time for work each day and have dependable consistent attendance.
  • Must have excellent planning, time management, and organizational skills.
  • Extremely detail oriented, and proactive.
  • Excellent verbal and written business communication skills.
  • Ability to succeed in an ever-changing and fast-paced environment.
  • Ability to effectively manage multiple, competing priorities under a given timeline.
  • Ability to show considerable discretion regarding sensitive and/or confidential information.
  • Strong proficiency in MS Outlook, Word, Excel and PowerPoint.
  • Excellent Customer Service Skills and good work ethic a must.

Excellent Salary, Bonus, and Medical Benefits

Send resume in a Word format attachment to: ben@harperjobs.com



TITLE ASSISTANT - DETROIT SUBURBS, MI   

Our client is a national commercial and residential title insurance agency providing unparalleled service to clients across the real estate spectrum. With multiple offices strategically located across the country, and over one hundred years of cumulative experience, they provide clients from coast to coast with unprecedented transactional knowledge and innovative technology-driven solutions.

Roles & Responsibilities:

  • Assists the Underwriting team with various filling, excel database reports, labeling of documents and other administrative tasks.
  • Sets up new orders in Qualia and distributing the order number to the appropriate Underwriting team.
  • Serves as the main contact to all parties (internal and external) when a new order is processed.
  • Creates Project Distribution Lists.
  • Coordinates and tracks post-closing documents.
  • Reviews accuracy of the hyperlinks for all relevant commitments, proformas etc, and proofreading documents.
  • File management in Adobe programs and Qualia.
  • Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person.
  • Ability to work overtime as requested and approved by supervisor.
  • Performs other duties as assigned by supervisor.

Qualifications Required:

  • Bachelor’s degree preferred.
  • Must be proficient in Excel, Word, Adobe Acrobat Pro, and able to learn new technological platforms.
  • Attention to detail, diligence, and superior organizational skills.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to prioritize and handle multiple projects    

Salary - $45,000 - $55,000

Send resume in a Word format attachment to ben@harperjobs.com
















  

HARPER ASSOCIATES

A Michigan based company founded in 1968.

Phone: 248-932-1170

Fax: 888-737-8525

info@harperjobs.com

www.harperjobs.com

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