Executive Assistants

Updated on May 10, 2021

During the Coronavirus epidemic:

We hope this finds you safe and healthy as the Coronavirus pandemic seems to be tapering off in Michigan. At this time our staff is working both in the office and remotely. When in the office, we are taking all the necessary precautions to be certain that our staff and any visitors are comfortable in a safe and clean environment. Please do not visit our office at this time without an appointment.

Several of our clients are still interviewing virtually at this time (via Skype, Zoom, Facetime, etc.). We encourage you to send your resume now if you have not done so yet so that we can be in touch if we have an employer who may be interested in meeting with you in person or remotely. If we do not have an appropriate opportunity available presently, we will keep your information on file for future reference. We have already received several new opportunities to fill and we anticipate many more, exciting openings as we’ve heard that many employers are ready to make changes and upgrades.

Thank you for your cooperation and understanding.

Executive Assistants - Metropolitan Detroit Area


OFFICE ADMINISTRATOR - LAW FIRM - BLOOMFIELD HILLS, MI

Harper Associates is confidentially representing a boutique law firm in Bloomfield Hills, MI in their search for an experienced Office Manager/Law Firm Administrator to manage the daily activities of their office. This is a full-time, Monday-Friday opportunity.

Position responsibilities will encompass:

Office administration:

  • Serve as liaison with vendors to maintain and install systems, including IT, firm website, software, internet/phones, copiers, printers, any subscriptions, attorney memberships and legal research/marketing sites.
  • Organize the firm’s electronic storage, file systems and management files.
  • Direct the purchase of office supplies and equipment.
  • Monitor office facilities and inform building management of any issue which require attention.
  • Inform all staff of any pertinent information or firm related events.
  • Coordinate planning and facilitation of meetings and social gatherings.
  • Collaborate with firm’s managing partner for major accounting and management matters.

Bookkeeping/Finance:

  • Handle accounts payable and receivable and bank deposits.
  • Process all invoicing and processing of payments, including client billings and correspond with clients in relation to their billing/payment matters.
  • Provide support in regard to client expense recoveries, accounts payable, and maintaining tax documents.
  • Create financial, operational and accounting reports and work with firm’s outside accountants.
  • Maintain budgets and record expenses and coordinate expense reports.

Human Resources:

  • Handle payroll and administration of the firm’s 401(k) plan.
  • Serve as administrator for firm’s insurance coverage and group insurance policies.
  • Maintain employee records.
  • Facilitate hiring, training and coaching for all new office employees.
  • Oversee support team members, staffing issues and monitor and adjust workflow.
  • Conduct staff performance evaluations on a yearly basis.

Desired Qualifications include:

  • College degree is preferred.
  • Previous office management experience, law firm advantageous but not mandatory.
  • Outstanding ability to manage, organize, prioritize and communicate.
  • Understanding the need for and assuring confidentiality and respect for client interests.
  • Act as professional role model to promote a positive and productive work setting.
  • Exceptional working knowledge of Microsoft Office and accounting/timekeeping/billing software.

$80,000-$100,000+ commensurate with experience, in addition to terrific benefits (health, life, long-term disability, dental, flex plan and 401K).

Send resume in a Word format attachment to: cindy@harperjobs.com


FAMILY OFFICE CONCIERGE - METRO DETROIT, MI

Unique career opportunity available for a polished professional who is extremely resourceful, service oriented and able to juggle changing priorities. This individual will offer first class concierge and lifestyle services to various members of a prominent family.  The Concierge will handle a wide variety of tasks including bill paying, household staff payroll approval, asset acquisitions (i.e. insurance, utility and maintenance files and accounts), shopping and coordinating charitable giving. Will facilitate comprehensive travel arrangements including itineraries and services at each destination. Other miscellaneous responsibilities may involve mail management, personal record organization, medical care logistics, notary services, credit monitoring, handling private aircraft and yacht details, vendor research, relocation assistance and more.  Typical office schedule is Monday-Friday, 8:30am-5pm, with the understanding that additional hours may be required to meet the needs of the family.  5+ years of experience as a Personal/Executive Assistant, House Manager or Lead Concierge in a hospitality setting would be ideal.  Flexible, accommodating, whatever it takes attitude and the ability to quickly switch gears are essential for success in this role.  Advanced MS Office proficiency required. Degree preferred.  

$65,000-$80,000 plus exceptional, fully paid, family benefit package!

Local candidates or those with ties to Michigan strongly preferred.

Send resume in a Word format attachment to ben@harperjobs.com


SENIOR EXECUTIVE ASSISTANT: BIRMINGHAM, MI

Require: 10+ years working in C-Suite for Chairman or CEO. Bachelor’s Degree.

Our client will offer an exceptional relocation package. Six-Figure salary and outstanding perks

Overview:

Provide confidential and high-level administrative support to Founder of a family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating, coordinating and managing a constantly evolving array of projects and interests.

Duties

  • Gatekeeper and primary liaison with Founder for all communications. Monitor incoming paper, digital and voice communications, and prioritize, process, respond or delegate.
  • Maintain confidentiality requirements at all times.
  • Screen and execute all communications with a positive and personal touch.
  • Work on close-knit administrative team to support Founder.
  • Provide robust/complete coverage for other administrative team members when out of the office (travel logistics, reception, additional support to other executives).
  • Work closely with CFO on office organization and administration.
  • Additionally support other office executives on an as needed basis.
  • Coordinate closely with all office staff members regarding calendar, events and priorities.
  • Interact effectively with other managers and domestic staff.
  • Draft, edit, prepare and coordinate correspondence, spreadsheets, reports, and presentation materials.
  • Establish and/or maintain filing systems, both paper and digital.
  • Supervise facilities manager and team (food services, office housekeeping, office maintenance and care of valuable collections.
  • Supervise transcriptionist/research assistant (overview and prioritize workload and review/edit research work product).
  • Share after-hours, weekend, and holiday support schedule with administrative team.
  • Maintain adequate overall office coverage at all times as needed, including holidays and PTO coverage.
  • Travel, as needed, to assist Founder with projects.
  • Mentor and serve as culture carrier to all staff members.

Requirements

  • Bachelor’s degree or higher.
  • A proven high performer with strong people, organizational, managerial and problem-solving skills.
  • Excellent verbal, written, and editorial skills a must. Advanced MS Office suite skills extremely advantageous.
  • Comfort with technology and/or advanced skills in technology troubleshooting a huge plus.
  • Common sense and flexibility required with highly consistent, predictable, reliable performance record.
  • Entrepreneurial background a plus.

Because this role requires exceptional writing skills, please include a cover letter which describes why you feel your credentials would complement this opportunity. 

Send resume in a Word format attachment to ben@harperjobs.com




  

Harper Associates

31000 Northwestern Hwy,

Suite 240,

Farmington Hills, MI 48334

Phone. 248-932-1170

Fax. 888-737-8525

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