Executive Assistants

Updated on January 25, 2022


Executive Assistants - Metropolitan Detroit Area

TITLE ASSISTANT - DETROIT SUBURBS, MI   

Our client is a national commercial and residential title insurance agency providing unparalleled service to clients across the real estate spectrum. With multiple offices strategically located across the country, and over one hundred years of cumulative experience, they provide clients from coast to coast with unprecedented transactional knowledge and innovative technology-driven solutions.

Roles & Responsibilities:

  • Assists the Underwriting team with various filling, excel database reports, labeling of documents and other administrative tasks.
  • Sets up new orders in Qualia and distributing the order number to the appropriate Underwriting team.
  • Serves as the main contact to all parties (internal and external) when a new order is processed.
  • Creates Project Distribution Lists.
  • Coordinates and tracks post-closing documents.
  • Reviews accuracy of the hyperlinks for all relevant commitments, proformas etc, and proofreading documents.
  • File management in Adobe programs and Qualia.
  • Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person.
  • Ability to work overtime as requested and approved by supervisor.
  • Performs other duties as assigned by supervisor.

Qualifications Required:

  • Bachelor’s degree preferred.
  • Must be proficient in Excel, Word, Adobe Acrobat Pro, and able to learn new technological platforms.
  • Attention to detail, diligence, and superior organizational skills.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to prioritize and handle multiple projects    

Salary - $45,000 - $55,000

Send resume in a Word format attachment to ben@harperjobs.com


EXECUTIVE ASSISTANT - SOUTHFIELD, MI

This is a unique opportunity for an Executive Assistant who prefers a warm, family atmosphere in a boutique, expanding Southfield office. You will be providing support to one Principal who is involved in a variety of different, up and coming businesses. If you’d like to utilize your skills working for an employer who values dedication, a hospitality mentality, and exceptional customer service, this may be the career opportunity you’ve been searching for. In addition to requiring the ability to handle confidential matters, this individual needs to be extremely self-motivated. There are many times the Executive is out of the office and the Assistant will need to handle whatever may come up in a timely manner. Some legal background a plus. Bachelor’s Degree Preferred.

Salary $60,000-65,000, with an excellent benefit package.

Send resume in a Word format attachment to ben@harperjobs.com



EXECUTIVE ASSISTANT (PART-TIME, TEMPORARY) - SOUTHFIELD, MI OR REMOTE

February 7th, 2022-July 15th 2022

Non-profit foundation is offering an exceptional opportunity for a very capable Executive Assistant who would appreciate the ability to work from home for approximately five months. If desired, work can be performed at a beautiful corporate office in Southfield. The position requires working 5 hours a day, Monday-Friday, for 23 weeks.  Responsibilities will focus on calendar management, correspondence including letter writing, coordination of and preparation of documents for meetings. Requires proficiency in MS Office Suite, along with excellent  communication skills and professionalism. Must have previous executive level experience in a formal, corporate environment. Although this is a temporary assignment, February 7, 2022 - July 15 2022, there will be 4 paid holidays and 5 days PTO. $30/hr. 

Send resume in a Word format attachment to ben@harperjobs.com



C-SUITE EXECUTIVE ASSISTANT - BIRMINGHAM, MI

Salary $100,000 -  $130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision and 401K plus match ). Relocation package offered for talented candidate would would enjoy living in Detroit area and with ties to the area.

Executive Assistant/Personal Assistant Role

Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.

About the Job:

  • Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
  • Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
  • Shared coverage on occasional communications or tasks on select weekends and holidays.
  • Facilitate complex, frequently changing travel schedules.
  • Maintain strict confidentiality requirements at all times.
  • Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
  • Travel infrequently to assist Founder with projects.
  • Work closely with CFO on office management, organization, administration, HR matters.
  • Support CEO on an as-needed basis.
  • Coordinate closely with all office staff members regarding calendar, events, and priorities.
  • Take on responsibilities of executive assistant partner(s) during vacations/illness.
  • Culture carrier and mentor to administrative staff.
  • Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
  • Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
  • Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
  • Coordinate timing of maintenance and repairs.
  • Coordinate activities of art curator and interior designer.
  • Liaison with independent contractors on special projects.
  • Oversee the filing systems, both paper and digital.

About You:

  • Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
  • Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.
  • Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
  • Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
  • High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
  • Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
  • A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.
Please forward resume in a Word format attachment to: ben@harperjobs.com 

EXECUTIVE PERSONAL ASSISTANT - GROSSE POINTE AREA

NEWLY CREATED POSITION - $100,000+ great benefits and perks

Hybrid Role - some days working remote, or in corporate office or CEO's home

Our client, a prominent business executive/CEO , is confidentially searching for a talented, dedicated Executive and Personal Assistant whose role will entail 50% personal work for CEO and family and 50% business related ( new headquarters in Southfield). Personal support includes (house contractors, picking up items for travel, travel arrangements), etc.

The Executive Personal Assistant will serve as an essential partner to the CEO of a fast paced, dynamic growing organization. Ideal candidate will be a highly organized, self-motivated, positive individual who welcomes the challenge and opportunity to advance the executive and personal activities of company leader to excellence. Working schedule Monday to Friday, performing functions both in an office and household environment.

Key Responsibilities:

  • Lead gatekeeper and point of communication for all professional, personal, philanthropic, community contacts and relationships
  • Expert management of scheduling and calendaring of appointments across multiple platforms
  • Successfully provide overall household management, including completing independent projects to fruition and liaise with service and maintenance providers systematically and efficiently
  • Create and master systems to streamline procedures and processes that maximize organization, reporting and communication
  • Artfully exercise discretion and confidentially in all company and personal matters
  • Adept event planning and social management
  • Superlative administrative management

Key Requirements/Skills:

  • Highly organized and detailed oriented
  • Self-motivated and proactive
  • Positive disposition and demeanor
  • Confidence in problem solving
  • Exercises extraordinary judgment
  • Impeccable time management skills
  • Excellent communication skills, including constant professionalism and positive phone etiquette
  • Diplomatic and service-minded attitude
  • Adaptable to changing environments, shifting priorities, and different personalities
  • Ability to work independently and under pressure
  • Ability to “manage up:” understanding how to take charge of communication and prioritization
  • Technology savvy
  • Creative and design skills a plus

Bachelors Degree preferred along with C-Suite CEO credentials.

Send resume to in a Word format attachment to: ben@harperjobs.com











  

HARPER ASSOCIATES

A Michigan based company founded in 1968.

Phone: 248-932-1170

Fax: 888-737-8525

info@harperjobs.com

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