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C-SUITE EXECUTIVE ASSISTANT - BIRMINGHAM, MI
Salary $100,000 - $130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision and 401K plus match ). Relocation package offered for talented candidate who would enjoy living in the Detroit area and has ties to the area.
Executive Assistant/Personal Assistant Role
Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.
About the Job:
- Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
- Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
- Shared coverage on occasional communications or tasks on select weekends and holidays.
- Facilitate complex, frequently changing travel schedules.
- Maintain strict confidentiality requirements at all times.
- Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
- Travel infrequently to assist Founder with projects.
- Work closely with CFO on office management, organization, administration, HR matters.
- Support CEO on an as-needed basis.
- Coordinate closely with all office staff members regarding calendar, events, and priorities.
- Take on responsibilities of executive assistant partner(s) during vacations/illness.
- Culture carrier and mentor to administrative staff.
- Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
- Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
- Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
- Coordinate timing of maintenance and repairs.
- Coordinate activities of art curator and interior designer.
- Liaison with independent contractors on special projects.
- Oversee the filing systems, both paper and digital.
About You:
- Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
- Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.
- Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
- Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
- High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
- Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
- A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.
Please forward resume in a Word format attachment to: ben@harperjobs.com
EXECUTIVE PERSONAL ASSISTANT - GROSSE POINTE AREA, MI
NEWLY CREATED POSITION - $100,000+ great benefits and perks
Hybrid Role - some days working remote, or in corporate office or CEO's home
Our client, a prominent business executive/CEO , is confidentially searching for a talented, dedicated Executive and Personal Assistant whose role will entail 50% personal work for CEO and family and 50% business related ( new headquarters in Southfield). Personal support includes (house contractors, picking up items for travel, travel arrangements), etc.
The Executive Personal Assistant will serve as an essential partner to the CEO of a fast paced, dynamic growing organization. Ideal candidate will be a highly organized, self-motivated, positive individual who welcomes the challenge and opportunity to advance the executive and personal activities of company leader to excellence. Working schedule Monday to Friday, performing functions both in an office and household environment.
Key Responsibilities:
- Lead gatekeeper and point of communication for all professional, personal, philanthropic, community contacts and relationships
- Expert management of scheduling and calendaring of appointments across multiple platforms
- Successfully provide overall household management, including completing independent projects to fruition and liaise with service and maintenance providers systematically and efficiently
- Create and master systems to streamline procedures and processes that maximize organization, reporting and communication
- Artfully exercise discretion and confidentially in all company and personal matters
- Adept event planning and social management
- Superlative administrative management
Key Requirements/Skills:
- Highly organized and detailed oriented
- Self-motivated and proactive
- Positive disposition and demeanor
- Confidence in problem solving
- Exercises extraordinary judgment
- Impeccable time management skills
- Excellent communication skills, including constant professionalism and positive phone etiquette
- Diplomatic and service-minded attitude
- Adaptable to changing environments, shifting priorities, and different personalities
- Ability to work independently and under pressure
- Ability to “manage up:” understanding how to take charge of communication and prioritization
- Technology savvy
- Creative and design skills a plus
Bachelors Degree preferred along with C-Suite CEO credentials.
Send resume in a Word format attachment to ben@harperjobs.com
PROPERTY / CONSTRUCTION MANAGER - TRAVERSE CITY, MI AREA
Exceptional full-time, year round opportunities available in a beautiful, northern Michigan resort area. We are seeking two highly skilled professionals to oversee construction and maintenance of several luxury residences on the shore of Lake Michigan.
These are hands-on roles for mechanically inclined individuals. One position is more involved with construction than the other.
Responsibilities will involve:
- Supervising remodeling and construction projects
- Preventative maintenance and ensuring that everything
inside and outside the home is functioning properly
- Maintenance of multiple homes and cottages
- Groundskeeping
- Scheduling and coordinating contractors when necessary
- Adhering to project deadlines and monthly checklists
- Safeguarding that technology products are in working
order (printers, TVs, Apple TV, etc.)
- Handling household/miscellaneous errands
Requirements include:
- Contractors license or experience in construction is
required for one of the positions
- Friendly, team player attitude
- Above average communication and follow-up skills
- Flexibility and ability to change priorities and
schedule to meet the needs of the employer
- Polished image
- Fully vaccinated against COVID-19
- Must be a non-smoker
$55,000-$75,000 commensurate with experience in addition to a generous benefit package which includes fully paid family health insurance which starts on first day of employment and other generous benefits.
Send resume in a Word format attachment to cindy@harperjobs.com
REAL ESTATE LEASE ADMINISTRATOR - THE FORBES COMPANY - SOUTHFIELD, MI
Retained search by Harper Associates.
The Forbes Company (www.theforbescompany.com), a nationally recognized owner, developer and manager of distinctive regional shopping centers (including Somerset Collection), offers an exceptional career opportunity. We are seeking a Real Estate Lease Administrator with retail or real estate expertise in a tenant/landlord relationship. The corporate headquarters is located in Southfield in a beautiful, boutique office.
The Real Estate Lease Administrator will manage all paperwork and documents related to leasing including legal documents, center resumes, sales reports, tenant relations and communications.
The Lease Administrator responsibilities:
- Review and track Lease Order Forms
- Track and review incoming legal documents from outside counsel and prepare Variance Report
- Facilitate landlord execution of legal documents
- Communicate new and expiring Storage Leases to Management.
- Update logs as deals are completed
- Maintain legal document file drawers
- Update Center Resumes daily for all Centers for management review and distribution
- Review tenant rent steps monthly, update internal database (Yardi)
- Prepare new charge letters for distribution to tenants.
- Update promotional fee spreadsheets throughout year
- Review Tenant Sales Reports for, enter into internal database, and reconcile by deadlines for management review and distribution
- Create new monthly tabs for subsequent monthly sales reports
- Identify missing sales and work to secure from tenants and find any missing sales that may require estimates for management review and approval
- Track and assess revised sales reports received from tenants for management approval
- Prepare Tenant Notifications for all store openings, closing, changes and inform staff
- Send correspondence and other documents to Tenants, Attorneys, etc.
- Assist with phone coverage as needed
- Special projects when requested
We are seeking an experienced professional who has handled leasing activities in a similar type of company. This role requires a very efficient, detail-oriented individual who is extremely organized. Advanced MS Office computer skills along with Yardi database are essential for success in this role. Must have good writing skills. Degree preferred.
Excellent salary and benefits! Beautiful corporate office!
Send resume in a Word format attachment to: ben@harperjobs.com
FOODSERVICE BUSINESS MANAGER (SALES) - JIFFY FOODSERVICE CHELSEA, MI
Join one of the nation's most successful foodservice manufacturers!
Harper Associates has been retained by Jiffy Foodservice to identify a star Foodservice Business Manager to help grow the restaurant / foodservice division! Jiffy Foodservice recently completed a major expansion to accommodate the growing foodservice segment, and this is a great opportunity for a foodservice business veteran to help grow Jiffy's footprint!
Chelsea Milling Company has been Making Jiffy Mix since 1930 and has stood the test of time, never once having to lay off employees due to an economic downturn. The leader in prepared baking mixes, Jiffy has dominated the grocery/retail market, and the company is now offering Jiffy Mix to the foodservice and restaurant business! The Foodservice Business Manager position is newly created and offers the right person an amazing opportunity to make a huge impact on the growth of this newly created division!
BENEFITS
- Unrivaled company culture - there is virtually zero turnover and employee tenure is an average of 17 years
- A foundation built on honesty and integrity
- Exceptional salary and health benefits
- Profit-sharing bonuses
- Great work/life balance
- Health and wellness programs
JOB RESPONSIBILITIES
- Utilize market research and networking to prospect and develop new business opportunities and accounts
- Use CRM tool, Trade Fund Management software and other computer software to maintain customer base
- New Customer development and cold calling experience at the Operator level strongly desired – “Hunter” mentality
- Collaborate with prospects and customers to develop growth strategies for mutual benefit
- Preference given to direct Operator development experience over Distributor development experience
- Deliver sales presentations to potential and existing customers
- Partner with clients to analyze menus and offer solutions to add value
- Travel (local and nationwide) up to 60% of the time to meet with prospected and existing customers, perform product presentations, attend trade shows, etc.
- Have an in-depth knowledge of all products and services offered
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Business, Sales, Marketing, Hospitality or Culinary Arts, or equivalent related experience
- 8-10 years prior Foodservice sales experience with a food manufacturer, selling dry baking mix or dry grocery items directly to operators
- Broad experience selling in the National, Health Care, College and University and Street segments preferred
- Experience using a CRM system and Trade Fund Management software to manage work flows
- Strong computer, communication and presentation skills, and the ability to work cross-functionally
- Demonstrated success in nurturing, developing and cold calling foodservice business
- Excellent communication skills – written and verbal
- Proficient in Microsoft Office applications
Ideal candidates would be those that meet the minimum qualifications and are looking for a long-term career with a privately held company that focuses on people. Must enjoy a team environment and thrive on camaraderie.
Send resume in a Word format attachment to kevin@harperjobs.com
RETAIL NATIONAL BUSINESS MANAGER - CHELSEA, MI
Join one of the nation's most successful food manufacturers!
Harper Associates has been retained by Chelsea Milling Company to identify a seasoned veteran who can offer strategic insight and expertise to help grow the retail business. Jiffy Mix is the #1 selling dry baking mix nationwide!
Chelsea Milling Company has been Making Jiffy Mix since 1930 and has stood the test of time, never once having to lay off employees due to an economic downturn. Sales are stronger than ever, and this is a newly created position to support the company's continued growth.
BENEFITS
- Unrivaled company culture - there is virtually zero turnover and employee tenure is an average of 17 years
- A foundation built on honesty and integrity
- Exceptional salary and health benefits
- Profit-sharing bonuses
- Great work/life balance
- Health and wellness programs
JOB RESPONSIBILITIES
- Immerse in the company's culture of interdependent communication and decision making. Must be able to listen and understand varied points of view in CMC's flat organization structure, where status, power, and authority are de-emphasized
- Work cross-functionally with administration, accounting, logistics, accounts receivable, customer service, information services, sales, and other stakeholders to achieve goals and solve problems
- Lead, manage, coach, and hold to standard the Retail Regional Business Managers
- Ensure timely execution of and implementation of action plans
- Manage all performance-based merchandising/sales programs
- Review broker performance with Regional Business Managers and make recommendations to senior management for representation changes when necessary
- Ensure all retail sales related programs, policies and procedures are in sync with the needs of our customers to allow business to drive forward
- Utilize business analytics and networking to find opportunity gaps
- Demonstrate strength of character to persevere through obstacles and meet goals
MINIMUM QUALIFICATIONS
- Bachelor’s degree
- Minimum 10 years of progressive sales experience, managing a retail sales team either with a food manufacturer or food broker
- Experience using a CRM system or Trade Fund Management software to manage workflows
- Strong computer, communication and presentation skills, and the ability to work cross-functionally
- Excellent relationship building skills
- Demonstrated success in nurturing, developing and closing business in large retail accounts
- Excellent communication skills – written and verbal
- Strong planning, organization, and negotiating skills
- Proficient in Microsoft Office applications
- High energy and strong drive and passion for success
Ideal candidates would be those that meet the minimum qualifications and are looking for a long-term career with a privately held company that focuses on people. Must enjoy a team environment and thrive on camaraderie.
Send resume in a Word format attachment to kevin@harperjobs.com
PRIVATE CHEFS AVAILABLE IMMEDIATLEY ON A TEMPORARY OR PERMANENT BASIS
For 25+ years, Harper Associates has placed numerous private chefs, house managers, housekeepers, etc. for many executive families in the metro Detroit area and Florida.
We are currently representing several excellent chefs who are available immediately to work for a family exclusively on a permanent or temporary basis. They are all ServSafe trained with great cooking skills and experience; most have culinary degrees. Due to the impact the Coronavirus is having on the hospitality industry, many of these Chefs have recent backgrounds in very well-respected restaurants. If you hire a Chef, they would handle all grocery shopping and food preparation. They can cook meals in your home and also serve and clean-up or they can prepare your meals off- premise and drop them off if desired. Most of these chefs are very adept at accommodating special dietary regimens as well.
These Chefs are typically seeking $30/hr.-$45/hr. for their time plus the cost of groceries.
For more information, please contact Ben Schwartz - 248-737-0431 - ben@harperjobs.com
