Searches
C-SUITE EXECUTIVE ASSISTANT - BIRMINGHAM, MI
Salary $100,000 - $130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision and 401K plus match). Relocation package offered for talented candidate who would enjoy living in the Detroit area and has ties to the area.
Executive Assistant/Personal Assistant Role.
Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.
About the Job:
- Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder’s wishes, directives, and priorities.
- Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
- Shared coverage on occasional communications or tasks on select weekends and holidays.
- Facilitate complex, frequently changing travel schedules.
- Maintain strict confidentiality requirements at all times.
- Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
- Travel infrequently to assist Founder with projects.
- Work closely with CFO on office management, organization, administration, HR matters.
- Support CEO on an as-needed basis.
- Coordinate closely with all office staff members regarding calendar, events, and priorities.
- Take on responsibilities of executive assistant partner(s) during vacations/illness.
- Culture carrier and mentor to administrative staff.
- Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder’s original global business.
- Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
- Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
- Coordinate timing of maintenance and repairs.
- Coordinate activities of art curator and interior designer.
- Liaison with independent contractors on special projects.
- Oversee the filing systems, both paper and digital.
About You:
- Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
- Bachelor’s or Master’s degree from accredited College/University. Related course work a plus.
- Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
- Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
- High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
- Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
- A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.
Submit resume in a Word format attachment to ben@harperjobs.com
DIRECTOR OF ACCOUNTING AND FINANCE - CHELSEA MILLING COMPANY - ANN ARBOR, MI AREA
Join one of the nation's most successful foodservice manufacturers!
Harper Associates has been retained by Chelsea Milling Company to Recruit a Director of Accounting and Finance to help lead the charge in delivering profitability and streamline processes in the Accounting and Finance departments. Jiffy Mix is the #1 selling dry baking mix nationwide, and the company is continuously improving the plant and processes to keep up with increasing demand. Sales have never been higher!
Chelsea Milling Company is a family-owned company that has been making Jiffy Mix since 1930 and has stood the test of time, never once having to lay off employees due to an economic downturn. In fact, the company has thrived throughout the Covid-19 pandemic as demand has skyrocketed. The leader in prepared baking mixes, Jiffy has dominated the grocery/retail market, and the company is now offering Jiffy Mix to the foodservice and restaurant business! The Director of Accounting and Finance position is a newly created, long-term position that offers the right candidate an opportunity to really shine.
Key factors that will make you the ideal candidate:
- Experience utilizing an ERP system to automate certain accounting functions
- Expert in FP&A, forecasting, and financial statement building
BENEFITS
- Unrivaled company culture - there is virtually zero turnover and employee tenure is an average of 17 years
- A foundation built on honesty and integrity
- Exceptional salary and health benefits
- Profit-sharing bonuses
- Great work/life balance
- Health and wellness programs
JOB RESPONSIBILITIES
- Work cross-functionally with all departments and facilitate information sharing
- Coordinate with other departments to analyze different projects to develop goals, measure performance, and make recommendations
- Provide support for all Enterprise Resource Planning tasks
- Identify, communicate, and implement continuous improvement opportunities
- Deliver on value-added tasks as assigned by CFO and/or Management
- Assist in GAAP compliance issues and financial reporting
- Drive an accurate and timely period end close process
- Maintain and monitor a strong internal control environment
- Oversee the accounting functional responsibilities that include maintaining and reconciling general ledger accounts, A/R, A/P, cost accounting work streams, and driving the fixed asset accounting process (capital expenditure projects, financial evaluation of completed projects)
- Prepare financial statements (income statement, balance sheet, and cash flow statement)
- Review financial information and identify both insight and inconsistencies
- Play a leadership role in the annual budget plan process
MINIMUM QUALIFICATIONS
- Bachelor’s degree (Master's degree would be preferred but not required)
- Minimum 7 years' experience in an accounting leadership capacity
- Strong people development skills
- Effective communication skills
- Proficient in Microsoft Office applications and ERP software
- CPA or CMA preferred but not required
- Experience with Plex ERP system would be a plus
- Experience in the manufacturing industry would be preferred
Ideal candidates would be those that meet the minimum qualifications and are looking for a long-term career with a privately held company that focuses on people. Must enjoy a team environment and thrive on camaraderie.
Send resume in a Word format attachment to kevin@harperjobs.com
BUSINESS ANALYST / DATABASE SPECIALIST - BIRMINGHAM, MI
This position will support the operational, technical, reporting, and analysis needs for small legal research team’s SQL database and related Tableau and Access interfaces.
Representative Duties:
- Input a variety of data into and maintain records in SQL, prepare and process additions to the database, update existing records. Sources of data include company filings, financial statements and court documents.
- Utilize Tableau, Alteryx and other tools for reporting and analysis out of the SQL database.
- Assure the integrity and accuracy of system data, conduct reviews and audits of information input into the system, export, import, clean-up, adjust and correct data and research errors or discrepancies within the system as appropriate to ensure system and information accuracy.
- Work with staff to provide reports as well as respond to ad-hoc data requests; identify, create, run and analyze appropriate reports and develop queries and visualizations on an ad-hoc basis to address needs and requirements.
- Create database tables and system configurations to enable the extraction and manipulation of data in user-friendly format.
- Provide user training as required.
- Participate in special projects, and/or additional work as requested.
Skills:
- Ability to integrate data from multiple sources and create advanced formulas in Excel.
- Highly proficient in SQL, Microsoft Office, Microsoft Word, Microsoft Excel, and Access.
- Experience with Tableau and Access is a plus.
Essential Capabilities:
- Ability to manage multiple concurrent objectives or activities, and effectively make judgments in prioritizing and time allocation in a high-pressure environment.
- Experience with professionally handling confidential and proprietary information.
- Maintain strict confidentiality of the firm's internal and personnel affairs and data security
- Detail oriented with excellent organization skills.
- Sound judgment, resourceful and creative analytical, critical thinking, and problem-solving skills.
- Strong written and verbal communication skills, including the ability to explain technical concepts in non-technical, user-friendly language.
- Flexibility to adapt to a changing environment, and to assist with tasks that have varying levels of difficulty and interaction.
- Experience with/willingness to learn to do basic legal research.
Preferred Education and Experience:
- BS/BA in Information Technology, Computer Science or a related discipline.
- Two (2) to three (3) years of experience in a similar position.
- Experience in a legal, accounting, or complex financial services setting.
Work Schedule:
The core workday hours are 9:00AM to 5:00PM Eastern Time with a hybrid work structure currently in place. However, this position may occasionally require a flexible schedule with night and weekend hours.
Excellent salary and full benefit package. Desire Detroit based candidates.
Send resume in a word attachment to: ben@harperjobs.com
