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GENERAL MANAGER SEARCH - ST. JOSEPH RIVER YACHT CLUB
Harper Associates has been retained for this search.
The Club
The St. Joseph River Yacht Club is on the mouth of the St. Joseph River and Lake Michigan. The club was founded in 1913 by six “gentlemen and powerboat owners” for the “purpose of forming an association or club for those interested in pleasure boats and aquatic sports…”. It has grown into one of the premier yacht clubs on the Great Lakes. In 2003 the Club moved to The Lighthouse Depot which was the old Naval Station/buoy Depot that had been converted to a restaurant. SJRYC centers around the Keeper’s Bar where members gather for companionship, food, beverages, and entertainment. The third floor has dining facilities that are available for events and private parties. There is no better place to be in the summer than the Rhumb Line Bar on the bank of the St. Joseph River. The pool is perfect for a relaxing afternoon and also hosts our youth swim team. The Club has an active sailboat racing program as well as multiple social groups. More information is available at the SJRYC Website: https://www.sjryc.com/
SJRYC Metrics
- 475 memberships, approximately 850 members
- Annual Food Sales: $250k
- Annual beverage sales $175k
- Seasonal and full-time staff 20 – 25
- Average membership age: 60
- The club is open from March 17th – December 31st
Position Description
The General Manager is responsible for the smooth running of all club operations, which includes a full-service kitchen and bar, swimming pool, sail/boating program, and special events. The General Manager possesses an intimate knowledge of the club’s policies and procedures and successfully carries out the directives of the Board of Directors as guided by the club’s mission statement and the club’s policies and procedures. The General Manager reports to the Board of Directors via the Club Commodore. The ideal candidate is an innovative problem solver and forward thinker who possesses excellent interpersonal skills. The candidate has a strong, measurable record of successful personnel, financial, and food/beverage service management. He/she also has the business skills to develop short and long-term strategies with input and approval from the Board to position the club for success well into the future. The position is full-time.
Position Duties
Financial Management
- Manages the annual operating budget of $850,000, recording and analyzing financial statements, managing cash flow, and establishing controls to safeguard funds.
- Provides financial reports to the Board according to a set schedule and format.
Operations
- Manages successful communication and relationships among the Board of Directors, club owners (i.e., its membership), vendors, and staff to facilitate smooth operations overall.
- Specific emphasis on consistently enhancing an extraordinary experience for the members and their guests is primary to this position.
- Attends all Board of Directors meetings and Finance Committee meetings as needed, as well as ad hoc committee meetings.
- Manages all club assets, including facilities and equipment.
- Supervises galley and bar managers in the running of club dining and bar facilities, ensuring the highest levels of quality are met.
- Maintains cleanliness, appearance, and upkeep of facility, grounds, and equipment.
- Keeps all club licenses and insurances current, accurate, and up to date.
- Ensures the club is operated by all applicable local, state, and federal
- laws.
Personnel Management
- Ability to attract, hire, develop, and lead a high-performing team of professionals while setting and maintaining standards of performance appropriate to perpetuating the Club’s strategic plan.
- Supervises a staff of 20-25 permanent and seasonal club personnel, including bar, kitchen, grounds, and pool staff.
Member Services
- Be visible and available to club members at all times, ensuring their expectations are met and often exceeded.
- Coordinates marketing and outreach to promote the club’s services and recruit new members.
- Manages all club events, initiating a variety of activities and occasions to foster member engagement and goodwill.
Candidate Qualifications Required
- 3+ years of management experience, or equivalent
- Excellent verbal and written skills
- Extensive personnel and financial management experience (3+ years)
- Experience with member relations or equivalent interpersonal experience
- Ability to successfully execute high-quality special events, including food and beverage service in unusually high-volume events (e.g., regattas)
- Familiarity with all basic PC software and general ease with technology (e.g., point-of-sale systems) required; knowledge of technology needs for yacht club operations a plus
- Impeccable and verifiable references.
- Weekend availability
Preferred
- Bachelor’s degree
- Experience managing a private club
- Strong working familiarity with professional food service (e.g., skilled in the techniques of the menu and recipe design; food preparation; ingredient selection; food ordering and operations; food safety, regulations, and science)
- Ability to manage concurrent responsibilities across business sectors
- A Certified Club Manager (CCM) designation or working towards is a plus.
Compensation
Annual compensation commensurate with experience. Compensation will include salary and performance bonuses based on P&L, improved food and beverage sales, and club operations.
COVID-19 considerations:
The St. Joseph River Yacht Club adheres to all recommendations of the Berrien County Health Department and the State of Michigan.
How to apply for this position
Email a comprehensive resume and cover letter presenting your credentials and why the SJRYC appeals to you to: ben@harperjobs.com
SENIOR EXECUTIVE ASSISTANT - BIRMINGHAM, MI
William Davidson Foundation opportunity
https://williamdavidson.org/
Harper Associates has been retained for this search
EXECUTIVE ASSISTANT – VICE PRESIDENT & CFO
The Executive Assistant will provide confidential and high-level administrative support to the Vice President & CFO of the William Davidson Foundation. This role serves as an effective gatekeeper and project manager while handling the daily office tasks necessary for the VP & CFO to be effective and efficient in leading staff while emphasizing a commitment to the mission of the Foundation.
PRINCIPAL RESPONSIBILITIES
Duties and responsibilities include, but are not limited to:
- Executive Support
- Completes a broad variety of administrative tasks including screening and returning phone calls and/or messages to constituents on behalf of the Vice President & CFO, photocopying, mailing, sorting incoming mail correspondence, maintaining correspondence filing, and preparing draft correspondence, as needed (i.e., business replies, memos, thank you letters, etc.).
- Responsible for meticulous calendar management, including planning and scheduling internal/external meetings and teleconferences, prioritizes meeting requests, and acts as a gatekeeper for Vice President & CFO’s extremely busy schedule.
- Actively maintain Vice President & CFO’s contact system, professional development certification calendar, and any additional professional projects as needed.
- Provides Vice President & CFO with appropriate preparation before meetings and check-ins, including creating agendas, providing reminders about content and action items, and tracking follow-up items.
- Actively maintains Vice President & CFO’s email inbox and provides professional and timely correspondence.
- Coordinates meetings, including attendee management, meeting materials preparation, and any potential issue resolution.
- Prepares, completes, and submits all Concur expense reports, including maintenance of all purchase receipts and cash expenses, along with mileage reimbursement.
- Ensures timely and effective communication directly, and on behalf of the Vice President & CFO, to Foundation staff, and others, on matters related to Foundation’s operational matters
WDF Administrative Team
- Actively strives to be an effective contributor within the WDF Administrative team.
- Actively participates in WDF Administrative team bi-weekly meetings to review calendars, internal meeting schedules, and upcoming events.
- Provides a detailed Meeting Support Form to Office Management for any internal meeting needs, if applicable.
- Provides support to EA teammates, including sharing scheduled coverage of holidays and PTO with Executive Administrative staff.
PROFESSIONAL EXPERIENCE & REQUIREMENTS
- Bachelor’s degree is strongly preferred, but not required with five to ten years of experience in supporting C-Level executives, preferably in a non-profit organization.
- High levels of proficiency in all Microsoft Office Suite products, particularly with Outlook, Word, Excel, and PowerPoint.
- Technologically savvy with an understanding of how to leverage systems and technology tools to be productive and effective. Must be Zoom proficient.
- Proven ability to handle confidential information with discretion and demonstrate the highest level of service and response.
- Excellent multitasking, organizational, and time management skills with the ability to prioritize tasks and execute projects, often with deadline pressures.
- Strong verbal, written, and interpersonal communication skills.
- Demonstrated ability to prioritize conflicting demands, be adaptable, and handle matters expeditiously, and proactively.
- Highly resourceful team player, with the ability to also be extremely effective independently.
- Thrives in a team environment, effective at building and maintaining collaborative relationships, acting in alignment with organizational values, and positively contributing to the organizational culture.
- This role is in a professional office environment requiring regular sedentary project work.
PERSONAL ATTRIBUTES
Commitment to the Foundation’s mission to honor William Davidson’s memory and to continue his philosophy of giving by supporting projects that will have a significant, long-term impact on the lives of the participants; collaborating with organizations and individuals that are creative, visionary, and transformational; leveraging its resources to work with other organizations and grantors; and encouraging a spirit of entrepreneurship.
Ability to learn quickly; demonstrate integrity/ethics beyond reproach; ability to work well with others; willingness to “pitch in” and assist on any project – big or small; capable of functioning in an entrepreneurial environment; be well organized and detailed-oriented; willingness to grow with a start-up organization.
RELATIONSHIPS
- Reports to and is accountable to the Vice President & CFO.
- Member of the Administrative Team and Operations Department.
- Works collaboratively with all members of the Foundation’s staff.
BENEFITS
- Exceptional Blue Cross PPO Family Medical offered
- 401k contribution
- 4+weeks PTO plus Holidays and office closed the week between Christmas and New Year
- Excellent Salary
Forward cover letter and resume to Ben Schwartz: ben@harperjobs.com
C-SUITE EXECUTIVE ASSISTANT - BIRMINGHAM, MI
Salary $100,000 - $130,000 base, plus performance bonus, fully paid family medical insurance, (health, life, long-term disability, dental, vision, and 401K plus match). Relocation package offered for a talented candidate who would enjoy living in the Detroit area and has ties to the area.
Executive Assistant/Personal Assistant Role.
Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day-to-day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. The position is located in downtown Birmingham, Michigan.
About the Job:
- Gatekeeper and part of a team liaising with the Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond, or delegate per Founder’s wishes, directives, and priorities.
- Member of the executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
- Shared coverage on occasional communications or tasks on select weekends and holidays.
- Facilitate complex, frequently changing travel schedules.
- Maintain strict confidentiality requirements at all times.
- Assist as needed with research as well as drafting, preparing, editing, and coordinating correspondence and presentation materials.
- Travel infrequently to assist Founder with projects.
- Work closely with CFO on office management, organization, administration, and HR matters.
- Support the CEO on an as-needed basis.
- Coordinate closely with all office staff members regarding calendars, events, and priorities.
- Take on responsibilities of executive assistant partner(s) during vacations/illness.
- Culture carrier and mentor to administrative staff.
- Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff, and others, including Founder’s original global business.
- Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
- Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
- Coordinate timing of maintenance and repairs.
- Coordinate activities of art curator and interior designer.
- Liaison with independent contractors on special projects.
- Oversee the filing systems, both paper and digital.
About You:
- Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
- Bachelor’s or Master’s degree from an accredited College/University. The related course works are a plus.
- Project Management experience a PLUS with experience dealing with and meeting high-level clientele regularly and managing those relationships with grace and polished acumen.
- Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
- High level of integrity and discretion in handling all confidential information; trust and integrity are key to this executive.
- Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
- A warm, positive “can do” personality with a “no job too small” attitude in all endeavors is a must.
Submit your resume in a Word format attachment to ben@harperjobs.com
