ACCOUNTS PAYABLE SPECIALIST (FULL SERVICE COMMERCIAL REAL ESTATE COMPANY) - METRO DETROIT, MI $45,000 - $60,000
The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices, utility bills, and other payables for our multifamily and commercial real-estate portfolio’s. This role ensures compliance with company policies, internal controls, and property-level budgets while maintaining strong vendor relationships. The AP Specialist works closely with property managers, accountants, and corporate finance teams to support efficient operations and accurate financial reporting.
Key Responsibilities:
Invoice Processing & Coding
- Review, verify, code, and process high-volume invoices in Yardi Voyager (or other property management systems).
- Ensure invoices are processed in accordance with company policies.
Vendor Management
- Maintain accurate vendor records, including W-9s, insurance certificates, and ACH information.
- Respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances.
- Monitor vendor compliance with company requirements (insurance, tax documentation, etc.).
- Responsible for annual 1099 processing.
Payment Processing
- Prepare weekly check runs, ACH batches, and other disbursements.
- Ensure timely payments to avoid late fees and preserve vendor relationships.
- Review and process security deposit refunds.
Internal Controls & Compliance
- Adhere to company policies, internal control procedures, and SOX compliance standards.
- Assist with internal control testing and annual audits as needed.
- Maintain documentation for all AP transactions in compliance with record retention policies.
Collaboration & Reporting
- Work with property managers, accountants, and regional directors to resolve any invoice discrepancies.
- Assist accountants with monthly close processes by ensuring invoices are processed timely.
- Provide reporting and support for operations and construction management monthly by preparing cumulative cost summaries.
Qualifications:
Education: Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
Experience: 2+ years of accounts payable experience in multifamily or commercial property management preferred.
Systems: Proficiency in Yardi Voyager or similar AP/property management systems preferred.
Skills:
- Strong attention to detail and accuracy.
- Ability to manage high-volume processing in a deadline-driven environment.
- Excellent communication and problem-solving skills.
- Proficient in Microsoft Excel and Outlook.
Competencies
- Accuracy & Attention to Detail – Ensures completeness and correctness of work.
- Time Management – Prioritizes tasks and meets deadlines in a fast-paced environment.
- Teamwork & Collaboration – Works effectively with property teams and corporate staff.
- Integrity & Confidentiality – Handles sensitive vendor and financial data responsibly.
Send resume in a Word format attachment to ben@harperjobs.com
REAL ESTATE / PROPERTY ACCOUNTANT (APARTMENTS) - BINGHAM FARMS, MI
Harper Associates is retained for this search.
Our client, a privately held real estate organization, is expanding. They have an extensive multi-state portfolio in Multi-Family Housing and Commercial Properties.
Bachelor Degree in Accounting is Required with 2-4 years of experience in real estate asset or portfolio management, or real estate accounting or finance. Based in-office at Corporate Headquarters.
Primary Functions:
- Prepare balance sheet account reconciliations (i.e. cash, assets and liabilities) and analytically review operational information (i.e. expense classification and budgetary adherence).
- Post journal entries to assure financials are properly stated on a monthly basis.
- Provide timely and accurate financial information to property managers and ownership on a monthly, quarterly, and annual basis.
- Provide input with preparation of annual and monthly budgetary information for related entities.
- Prepare annual financial information with tax/audit preparers to assure timely filing of all audit and tax returns.
- Review classification of all expenses and revenues for each property.
- Review cash balance on a regular basis to assure timely payment of all liabilities.
- Assure timely payment of mortgages and other liabilities.
- Assist with preparation of financial information related to financing/refinancing, lender reporting, and lender compliance.
- Prepare replacement reserve draws.
- Enter fixed assets on a quarterly basis.
- Review job cost invoices/postings for accuracy to budget.
- Assist with special projects as assigned.
Performance Standards:
- Strong verbal and written communication skills
- Be a team player
- Detail oriented with strong analytical abilities
- Ability to adapt to new tasks with little notice
- Ability to read and interpret accounting reports and business correspondence
- High degree of initiative and independent judgement
- Strong problem-solving skills.
- Awareness ability to meet deadlines including but not limited to monthly, quarterly and annual financial information.
- Ability to multi-task and set priorities.
Qualifications:
- Bachelor Degree (minimum) Higher (preferred) in accounting.
- Approximately 2-4 years of experience in real estate asset or portfolio management, or real estate accounting, finance or investing or relevant accounting experience.
- Proven track record of high performance in prior work experience
- Proficiency in MS Excel, Word, and presentation software
- Experience with industry specific software (Yardi preferred)
Send resume in a Word format attachment to: ben@harperjobs.com
