ADMINISTRATVIE AND ACCOUNTING ASSISTANT (PART-TIME / 25 HOURS/WEEK) - ROYAL OAK, MI AREA - REAL ESTATE & PROPERTY MANAGEMENT COMPANY
Our client offers very flexible hours! $25-28 per hour
Search by Harper Associates
We are seeking a dependable and detail oriented Administrative Accounting Associate to support accounting, property management, administration and general office operations. This position requires strong organizational skills, bookkeeping knowledge and the ability to manage multiple priorities while maintaining professionalism and confidentiality.
The ideal candidate is comfortable working with financial records, databases, tenants, vendors and internal documentation in a small office environment
Accounting and Financial Support:
- Assist with preparation of annual tax workpapers and supporting schedules
- Organize, scan and save tax documents including 1099 and partnership K-1’s
- Track outstanding K1’s and maintain status report
- Assist in the preparation of annual management fee calculations and supporting schedules
- Issue contractor payments and receipts
- Reconcile monthly bank charges schedule and issue intercompany reimbursements
- Maintain fee tracking schedules for legal and accounting costs
- Prepare and organize documentation required for actuarial review and annual plan reporting
- Assist with periodic fee reconciliations and financial reporting schedules
Property Lease and Investment Administration:
- Maintain property tax comparison schedules
- Assist with lease administration by reviewing draft lease documents for completeness and accuracy
- Prepare and process tenant notices, work orders and other property related correspondences
- Administration of legal and compliance related property documents including notices, complaints, judgements, and eviction related fillings
- Establish and maintain access to e-filling systems and online court portals
- Generate and distribute lease expiration reports and other property management tracking reports
- Record and maintain partnership distribution activity within Access database
- Prepare quarterly partnership distribution schedules
- Maintain quarterly partnership investment cash flow tracking schedules
- Maintain investment records and supporting documentation within Access
- Establish and organize records for new investments, including subscription documents, account set up and document retention
Administrative Support:
- Coordinate charitable contribution tracking and related documentation
- Order and manage office supplies
- Assist with document scanning, record retention and database management
- Support special projects and reporting requests
Desire Yardi, Access, and Microsoft Office Software skills.
Send resume in a Word format attachment to: ben@harperjobs.com
CONTROLLER (MULTIFAMILY HOUSING AND COMMERCIAL) - DETROIT SUBURBS, MI
Full Service Commercial Real Estate Group
Search by Harper Associates
The Controller is responsible for overseeing accounting, financial reporting, and the consistent execution of accounting processes across a portfolio of commercial and multifamily real estate assets.
This role reports to the CFO/COO and supports the accounting team, ensuring accurate financial reporting and a collaborative, accountable environment. The Controller partners with operations and leadership to align financial reporting with property performance and leads the accounting team to deliver consistent, high-quality results.
Key Responsibilities:
Financial Reporting & Close
- Oversee and support the monthly close process across the real estate portfolio.
- Ensure financial statements are accurate, complete, and delivered on time.
- Review and approve property-level financial statements for both commercial and multifamily properties.
- Review reconciliations, accruals, and supporting schedules to promote consistency and quality.
- Provide guidance and support to the team to resolve issues and meet close deadlines.
- Reinforce accountability around close timelines while supporting the team in meeting expectations.
Commercial CAM & Tenant Accounting
- Review CAM reconciliations and guide the team to ensure alignment with lease terms.
- Support property accountants in understanding CAM structures, including expense pools, gross-ups, and caps.
- Assist in resolving tenant questions and discrepancies in collaboration with operations.
- Ensure CAM deliverables are well-supported, accurate, and prepared for audit or review.
Multifamily Accounting
- Review multifamily accounting activity, including rent roll support, concessions, and revenue recognition.
- Partner with the team to analyze GPR, vacancy loss, and operational trends.
- Ensure security deposit balances are accurate and properly reconciled.
- Support resolution of accounting issues while reinforcing consistent standards.
Internal Controls & Process
- Support the implementation and consistent application of accounting policies and internal controls.
- Reinforce proper workflows, segregation of duties, and documentation standards.
- Review journal entries and reconciliations for completeness and compliance.
- Assist in maintaining exception logs and work with the team to resolve items in a timely manner.
- Support audit processes by ensuring documentation is organized and accessible.
Cash & Reconciliation Oversight
- Review bank reconciliations and support timely resolution of reconciling items.
- Help monitor property cash balances and identify potential concerns early.
- Ensure disbursement processes follow established procedures.
- Partner with treasury and team members to support cash-related processes.
Systems & Process Improvement (Yardi)
- Support the team in effectively utilizing Yardi Voyager for accounting workflows.
- Encourage consistent and accurate system usage across all properties.
- Identify opportunities to improve efficiency and reduce manual effort.
- Help maintain data accuracy and integrity within the system.
Team Leadership & Development
- Lead, mentor, and support the accounting team.
- Provide ongoing coaching, training, and technical guidance.
- Foster a team environment focused on collaboration, accountability, and continuous improvement.
- Help team members prioritize work, meet deadlines, and develop professionally.
- Address challenges early by providing clear direction, support, and follow-up.
Cross-Functional Collaboration
- Partner with operations and leadership teams to support property performance.
- Assist with budgeting, forecasting, and financial analysis as needed.
- Support property transitions, acquisitions, and dispositions.
- Act as a resource to both accounting and operations teams.
Qualifications:
- Bachelor’s degree in Accounting or Finance required; CPA preferred.
- 7–10+ years of property accounting experience across commercial and multifamily real estate.
- Experience with CAM reconciliations and lease interpretation.
- Proficiency in Yardi Voyager preferred.
- Strong Excel and financial reporting skills.
- Prior experience leading or mentoring accounting staff.
Core Competencies:
- Team Leadership and Development
- Financial Reporting and Close Management
- CAM Reconciliation Knowledge
- Multifamily Accounting Expertise
- Internal Controls Awareness
- Collaboration and Communication
- Problem Solving and Critical Thinking
- Organization and Time Management
Performance Expectations:
- Financial reporting is consistently accurate, complete, and delivered on time.
- Reconciliations and supporting schedules are clear, well-documented, and review-ready.
- CAM reconciliations are prepared accurately and supported for audit or tenant review.
- Team members are supported, meeting deadlines, and developing in their roles.
- Issues are identified early and addressed with clear follow-through.
Work Environment:
This position is based in a professional office setting. No travel is required. The role works closely with accounting, operations, and leadership teams to support consistent financial reporting and team success
Compensation & Benefits:
- Competitive base salary ($110,000 - $140,000+ bonus)
- Health, dental, vision insurance
- 401(k) with company match
- PTO and holidays
Please forward resume to: ben@harperjobs.com
ACCOUNTS PAYABLE SPECIALIST (FULL SERVICE COMMERCIAL REAL ESTATE COMPANY) - METRO DETROIT, MI $45,000 - $60,000
The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices, utility bills, and other payables for our multifamily and commercial real-estate portfolio’s. This role ensures compliance with company policies, internal controls, and property-level budgets while maintaining strong vendor relationships. The AP Specialist works closely with property managers, accountants, and corporate finance teams to support efficient operations and accurate financial reporting.
Key Responsibilities:
Invoice Processing & Coding
- Review, verify, code, and process high-volume invoices in Yardi Voyager (or other property management systems).
- Ensure invoices are processed in accordance with company policies.
Vendor Management
- Maintain accurate vendor records, including W-9s, insurance certificates, and ACH information.
- Respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances.
- Monitor vendor compliance with company requirements (insurance, tax documentation, etc.).
- Responsible for annual 1099 processing.
Payment Processing
- Prepare weekly check runs, ACH batches, and other disbursements.
- Ensure timely payments to avoid late fees and preserve vendor relationships.
- Review and process security deposit refunds.
Internal Controls & Compliance
- Adhere to company policies, internal control procedures, and SOX compliance standards.
- Assist with internal control testing and annual audits as needed.
- Maintain documentation for all AP transactions in compliance with record retention policies.
Collaboration & Reporting
- Work with property managers, accountants, and regional directors to resolve any invoice discrepancies.
- Assist accountants with monthly close processes by ensuring invoices are processed timely.
- Provide reporting and support for operations and construction management monthly by preparing cumulative cost summaries.
Qualifications:
Education: Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
Experience: 2+ years of accounts payable experience in multifamily or commercial property management preferred.
Systems: Proficiency in Yardi Voyager or similar AP/property management systems preferred.
Skills:
- Strong attention to detail and accuracy.
- Ability to manage high-volume processing in a deadline-driven environment.
- Excellent communication and problem-solving skills.
- Proficient in Microsoft Excel and Outlook.
Competencies
- Accuracy & Attention to Detail – Ensures completeness and correctness of work.
- Time Management – Prioritizes tasks and meets deadlines in a fast-paced environment.
- Teamwork & Collaboration – Works effectively with property teams and corporate staff.
- Integrity & Confidentiality – Handles sensitive vendor and financial data responsibly.
Send resume in a Word format attachment to ben@harperjobs.com
REAL ESTATE / PROPERTY ACCOUNTANT (APARTMENTS) - BINGHAM FARMS, MI
Harper Associates is retained for this search.
Our client, a privately held real estate organization, is expanding. They have an extensive multi-state portfolio in Multi-Family Housing and Commercial Properties.
Bachelor Degree in Accounting is Required with 2-4 years of experience in real estate asset or portfolio management, or real estate accounting or finance. Based in-office at Corporate Headquarters.
Primary Functions:
- Prepare balance sheet account reconciliations (i.e. cash, assets and liabilities) and analytically review operational information (i.e. expense classification and budgetary adherence).
- Post journal entries to assure financials are properly stated on a monthly basis.
- Provide timely and accurate financial information to property managers and ownership on a monthly, quarterly, and annual basis.
- Provide input with preparation of annual and monthly budgetary information for related entities.
- Prepare annual financial information with tax/audit preparers to assure timely filing of all audit and tax returns.
- Review classification of all expenses and revenues for each property.
- Review cash balance on a regular basis to assure timely payment of all liabilities.
- Assure timely payment of mortgages and other liabilities.
- Assist with preparation of financial information related to financing/refinancing, lender reporting, and lender compliance.
- Prepare replacement reserve draws.
- Enter fixed assets on a quarterly basis.
- Review job cost invoices/postings for accuracy to budget.
- Assist with special projects as assigned.
Performance Standards:
- Strong verbal and written communication skills
- Be a team player
- Detail oriented with strong analytical abilities
- Ability to adapt to new tasks with little notice
- Ability to read and interpret accounting reports and business correspondence
- High degree of initiative and independent judgement
- Strong problem-solving skills.
- Awareness ability to meet deadlines including but not limited to monthly, quarterly and annual financial information.
- Ability to multi-task and set priorities.
Qualifications:
- Bachelor Degree (minimum) Higher (preferred) in accounting.
- Approximately 2-4 years of experience in real estate asset or portfolio management, or real estate accounting, finance or investing or relevant accounting experience.
- Proven track record of high performance in prior work experience
- Proficiency in MS Excel, Word, and presentation software
- Experience with industry specific software (Yardi preferred)
Send resume in a Word format attachment to: ben@harperjobs.com
